Operations Coordinator
Operations Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Department: Col of Visual and Performing Arts
Classification: GMU Worker
Job Category:PartTime / Hourly Wage
Job Type:PartTime
Work Schedule: PartTime/2029 hours per week
Location: Fairfax VA
Workplace Type:On Site Required
Salary:Salary commensurate with education and experience
Criminal Background Check:Yes
About the Department:
The Reva and Sid Dewberry School of Musics mission is to enable every student to find his or her best musical voice; prepare each to fulfill societys need for artistic and innovative musicians scholars music educators and ambassadors for the arts; and graduate each with hope confidence and distinction.
About the Position:
The Operations Coordinator will manage recitals production deadlines livestream details tuning schedules performance recording sharing and archiving and other detailoriented work in support of the Operations Manager.
Responsibilities:
Duties include but are not limited to:
- Scheduling and production of student recitals including working with venue schedulers to identify performance and rehearsal options;
- Scheduling students performance and rehearsal dates and venues;
- Compiling and screening technical needs and logistics from students and distribute to technical staff;
- Managing the schools inhouse YouTube livestreams;
- Confirming copyright licenses of student repertoire;
- Reviewing and proofreading programs for required content and formatting;
- Grade collection;
- Manage production deadlines of each recital and work with the technical teams to problem solve and support the needs of students;
- Communicate policies for an effective recital process with input from students faculty and technical teams;
- Create a tuning schedule for the Schools piano tuner;
- Schedule dissertation defenses and add to the Schools event calendar;
- Schedule lessons studio classes and small ensemble performances;
- Archive and manage all performance recordings using external drives and Microsoft Teams to share with faculty and students;
- Arrange student and faculty recording requests;
- Chair weekly meetings of School of Music sponsored Greek fraternity organizations supporting their needs and organizing their volunteers to provide technical support of School performances;
- Assist with facilities requests;
- Arrange bus travel for traveling ensembles;
- Become wellversed in all university college and department scheduling systems such as 25Live MS Excel spreadsheets Google calendar YouTube and Adobe Creative Cloud (primarily Photoshop and Premiere Pro); and
- Ensure all sources of scheduling information are uptodate.
Required Qualifications:
- Incumbent should have demonstrable skill in detailoriented work;
- Ability to maintain harmonious relationships with supervisor(s) faculty staff and the university community;
- working knowledge of computer software including MS Office suite applications Google calendars Google Docs YouTube and Adobe Creative Cloud; and
- Ability to take direction and work independently.
Preferred Qualifications:
- Familiarity with SignUp Genius 25Live and working knowledge of the performing arts and/orinstitutional settings; and
- Demonstrated experience working with colleagues and students from diverse backgrounds.
Instructions to Applicants:
For full consideration applicants must apply forOperations Coordinator at and submit the online application to include three professional references with contact information and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date:January 21 2025
For Full Consideration Apply by:February 4 2025
Open Until Filled:Yes
Required Experience:
IC
Employment Type
Part-Time
