Conference Manager, Production & Content

Gartner is searching for a Manager to work on Gartners global conferences. As the Manager Production Management & Marquee Content you will lead inregion planning preproduction and ontheground execution of multiple complex conference sessions and projects within Gartners Production Experience Center of Excellence. In this role the Manager will provide customercentric project management services and overall support at the highest level possible for our clients and presenters.A successful candidate will thrive in a quick moving environment with keen understanding of live conference planning and conference project management is essential. Understanding of the Audio Visual function within conferences is a plus. The ideal candidate must have strong organizational skills ability to work across multiple teams and cultures impeccable communication skills and be energetically driven to meet the needs of various teams and stakeholders.

What you will do:

Project Management of Keynote and other Marquee Content Sessions:

• Support the project management and localization for the delivery of Gartners highest level keynote sessions by partnering and collaborating with internal stakeholders in Conferences and Research & Advisory as well as external vendors across multiple Conference portfolios
• Support and contribute feedback on the creation of best practices to support live conference production planning processes budget management and contingency planning
• Schedule participate in/lead preevent and onsite global meetings which may be out of standard operating hours at times
• Prepare routine correspondence and forms such as internal and external briefing documents logistics arrangements onsite expectations script management instructions and others as needed
• Coordinate preevent and onsite logistics including rehearsal scheduling rehearsal logistics AV setups crew catering and other onsite activities as required
• Work with portfolio lead to meticulously track and prepare versions of scripts and graphics for delivery at Conferences within region (EMEA/NA on occasion)
• Manage and communicate with internal and external partners such as AV agencies creative agencies speaker/performance coaches freelancers writers etc.
• Effectively engage at every level of the organization and across multiple departments
• Guide key stakeholders through the entire production process and become their trusted partner
• Ensure the content produced meets the needs of the key stakeholders
• Participate in and lead virtual and onsite rehearsals with key stakeholders including CLevel management which requires the ability to seamlessly partner and lead highly valuable relationships
• Implement global consistencies and roll out of production experience & marquee content initiatives within region
• Be highly skilled in handling multiple complex and concurrent projects
• Thoroughly debrief and document completed conferences and projects while focusing on best practices for continuous growth and improvement
• Support internal/corporate events periodically as the calendar permits

Project Management of Production Assets:

• Support roll out and ensure accurate use of production projects such as video assets presentation graphics scenic development etc. in partnership with external partners and vendors
• Understand and uphold Gartners brand with all assets created which includes managing and training the creative partners and vendors accordingly
• Collaborate with internal/external partners and vendors on the production of localized visual assets
• Communicate with stakeholders globally and confirm requirements for all onsite delivery assets including staging scenic graphics audio animation and all creative media components

Budget and Timeline Management:

• Meticulously track the budget and expenses by collecting and reviewing vendor invoices in partnership with senior management
• Propose areas for investment and communicate globally with internal and external partners on financial decisions made in partnership with senior management
• Help to create and manage production schedule and key milestones while knowing how and when to flag and atrisk milestones

What will be expected:

• High scores from clients on keynote sessions in each region
• Flawless client experience continual understanding of attendees key priorities and map back to those metrics
• Build and maintain excellent working relationships internally and externally
• Achievement of financial objectives
• Engagement and effective management of suppliers/global partners
• Exceptional operational efficiency

What you will need:

• Bachelors degree or equivalent
• 5 Years Event Management experience preference for AV/Production experience
• Effective project management budget team and time management skills
• End to end understanding of live conference production and creative content creation desirable
• Collaborative with strong interpersonal and relationship building skills especially with senior level professionals crossfunctionally and with agency partners
• Client focused superior customer service skills
• Global experience preferred Continental Europe specifically however APAC/India/North American experience is a benefit
• Excellent communication and presentation skills
• Strategic thinker selfmotivated solution oriented
• Passionate curious creative and innovative
• Willingness to travel globally attend Gartner Conferences to lead operational requirements (roughly 6 10 onsite roles per year)

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Who are we

At Gartner Inc. (NYSE:IT) we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable objective insight helping enterprise leaders and their teams succeed with their missioncritical priorities.

Since our founding in 1979 weve grown to more than 21000 associates globally who support 14000 client enterprises in 90 countries and territories. We do important interesting and substantive work that matters. Thats why we hire associates with the intellectual curiosity energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast virtually untapped market potential ahead of us providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together our singular unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies cultures religions ethnicities races genders sexual orientations abilities and generations.

We invest in great leaders who bring out the best in you and the company enabling us to multiply our impact and results. This is why year after year we are recognized worldwide as a great place to work.

What do we offer

Gartner offers worldclass benefits highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment we provide the flexibility and support for you to thrive working virtually when its productive to do so and getting together with colleagues in a vibrant community that is purposeful engaging and inspiring.

Ready to grow your career with Gartner Join us.

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