Maintenance Invoice and Insurance Administrator

Join Our Team at Wheels Up

At Wheels Up were proud to be a global leader in ondemand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines we are committed to making private air travel safe reliable and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.

And it doesnt stop at private flights. Wheels Up also provides freight services safety and security solutions and managed services to individuals businesses government agencies and more. Regardless of how when or where you want to fly our mission is simple; deliver a premium personalized aviation experience for every customer.

Role Overview: What Youll Be Doing

Wheels Up is looking for a worldclass Maintenance Invoice and Insurance Administrator in Chamblee/Atlanta GA to join our team of dedicated and passionate professionals fueled by the most powerful brand in private aviation as we continue our mission of democratizing the private aviation space through cuttingedge technology and innovative product and service offerings.

Your Key Responsibilities (Essential Functions)

• The Maintenance Invoice and Insurance Administrator reviews scheduled and unscheduled maintenance invoices parts invoices rental fees chargebacks supplemental billings claims against hull insurance policies and claims against parts or service programs. This person must have familiarity with aircraft maintenance processes to ensure the billings received for services performed are within the terms of agreements or proposals or are otherwise normal and customary for the work performed. The Invoice Administrator will interface with vendors when adjustments or credits are needed. This person will work with other stakeholders in the approval process to timely manage invoices for payment within the credit terms agreed with the vendor.
• Invoices are retrieved from accounting mailbox and entered into Sharepoint for processing.
• Details of each invoice are reviewed against proposals or estimates that were agreed prior to work starting.
• Invoices for ad hoc maintenance are reviewed to ensure the charges being invoiced are normal and customary for the scope of work or are otherwise reasonable.
• Forward invoices to other stake holders in the approval chain and collect their comments.
• Notate any adjustments or credits that may be required.
• Work with the vendor on credits or adjustments when billings do not meet agreed terms or pass the test for reasonableness.
• Fully approved invoices are forwarded to accounting for payment.
• Invoices with credits expected are forwarded with appropriate advisement on the agreed adjustments.
• Fully approved and submitted invoices are then closed in Sharepoint.
• Proforma Invoices requiring prepayments will be expedited through accounting so as not to delay start of work or release of the aircraft.
• Identify events that can be covered by hull insurance.
• Track insurance event costs and provide data as needed to the Insurance Adjuster.

What You Bring to the Table: Education & Certification Requirements

Were looking for someone who has a unique mix of experience skills and passion for what we do:

• Effective communication skills (both written and verbal) are essential
• Creative and innovative thinking; Excellent expediting skill
• Fluent with Outlook Word and Excel
• Selfstarter able to perform duties with limited supervision
• Ability to multitask effectively
• Excellent integrity ethics and values
• Work in a team environment
• Ability to consistently achieve work under deadlines
• Excellent interpersonal skills; ability to form positive working relationships with employees at all levels
• Enjoy Data research entry and chart making to analyze the data. (Mostly excel type)
• Detail oriented
• Consistency in work output and format
• Vendor Specialist and price tracking
• Calm attitude and willingness to work in an everchanging environment with ability to change as needs change.

The Extras We Value (Preferred Requirements)

Here are some additional things that would make you stand out:

• A&P Certificate
• Open to continued education
• Experience in:
• Maintenance Control
• Logbook
• Vendor label billing
• CAMP
• Textron Website
• Corridor
• Parts tracking ordering warranty work
• Dispatch technicians
• Negotiating conflict and resolution skills

What We Offer: Salary Range & Benefits

At Wheels Up we believe in fair compensation based on experience skills and qualifications. The salary for this role ranges from $68000 to $85000 depending on a variety of factors. We dont typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally you may be eligible for a discretionary annual incentive program which rewards individual and organizational performance.

We also offer a range of benefits designed to support your wellbeing and personal life including:

• Tuition Reimbursement
• Competitive 401(k)
• Comprehensive Medical Dental and Vision Insurance
• Complimentary access to mental health and wellness counseling through Spring Health
• Financial planning assistance through WellCents
• A variety of additional programs and services in support of your total wellbeing

Everyone is welcome here

Each of us is unique and thats what makes us amazing. We believe theres power in bringing people with different backgrounds points of view and life experiences together. So bring yourself and your best ideas.

Wheels Up is committed to a policy ofequal employment opportunityfor applicants and employees. It is our policy to apply recruiting hiring training promotion compensation and professional development practices and make all other employment decisions without regard to actual or perceived race color religion sex (including pregnancy sexual orientation and gender identity) national origin age disability genetic informationor any other characteristic protected by federal state or local laws regulations or ordinances.

Because when we feel safe and comfortable being ourselves theres no limit to what we can achieve.

Need Accommodations

If you have a disability or are a disabled veteran and need assistance with applying please reach out to us at Simply include Accommodation Request in the subject line so we can quickly address your needs.

We look forward to learning more about you and how you can contribute to the Wheels Up journey!