Program Manager, Social Work Education Capacity Expansion Grant
Program Manager, Social Work Education Capacity Expansion Grant
Posted on :
11-05-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 66560 - 71303
Vacancy
1 Vacancy
Posted on :
11-05-2025
Job Description
Primary Purpose
The Program Manager Social Work Education Capacity Expansion Grant reports to the Chair and Program Director for the Department of Social Work. The position is primarily responsible for the recruitment of new students to meet student enrollment goals through the Departments Social Work Education Capacity Expansion Grant. This position is also responsible for assisting the Program Director with the formation of community partnerships in the field of behavioral health and the Director of Field Education with the recruitment of new clinical field sites in the Central Valley and surrounding areas. This position also provides oversight and management of operations administration and budget processes for the grant in coordination with the Program Director.
Essential Functions
Independently and/or in coordination with the program director manages the operations and has overall responsibility for office management for the Social Work Education Capacity Expansion Grant. Oversees program projects budget administration and execution for assigned initiatives. Completes queries reconciliation transfers and budget reports as directed by Program Director and assists School of Health Sciences Director of Finance and Operations in reconciling and tracking the budgets/grants and resolving budget inquiries for these programs. Edits departmental projects and reports student handbooks etc. with professional quality. Develops communications materials for the program such as flyers brochures video content etc. Creates schedules for classes workshops academic term calendars and events based on instructions and guidelines provided by Program Director. Works with Graduate Admissions Registrar and Graduate School to develop and manage the prematriculant and matriculant activities of SW students; including registration/orientation student registrar processes degree reviews graduation and departure protocol and responsibilities for outgoing students. Develops designs and manages SW Programs systems for creating tracking storing and retrieving all student and alumni programmatic records ensuring the security and privacy of all confidential records and is compliant to policies and regulations including but not limited to the Family Educational Rights and Privacy Act ( FERPA ) and the Health Insurance Portability and Accountability Act ( HIPPA ) requirements. Supervises administrative assistants and student workers. Works with the Graduate Admissions/School of Health Sciences assists with a robust admissions plan including organizing applicant engagement events participating in conferences identifying and developing/coordinating active/direct recruitment opportunities and processes. Works with the Sponsored Projects Office Alumni Relations University Advancement and other University departments to plan implement and manage initiatives and processes for the Social Work Education Capacity Expansion Grant. Acts as liaison with student services and faculty support offices linking students and faculty to appropriate staff and administrators and facilitating the service needed. Serves as both internal and external representation for the Program to promote coordinate facilitate and maintain connections between key stakeholders (including field sites community partners and potential donors) providing technical and programmatic guidance about the particulars of the programs offered to constituents in Sacramento. Uses advanced skills in Outlook Word Excel Banner and SharePoint combined with experience in database management and internet research skills. Handles multiple project assignments and work effectively to meet deadlines and if needed communicate the need for additional resources to meet deadlines. Resolves routine and complex problems with minimal consultation; handles multiple assignments and prioritizes in a constantly changing work environment. Implements a review and evaluation process of assigned initiatives and makes recommendations for new and improved efficiencies for administrative operational and programming processes. Applies business and industry knowledge to partner with managers staff departments or business units in identifying individual team or workplace performance improvement opportunities evaluates possible solutions and recommends solutions that will have a positive impact on individual or team performance. Performs other related duties as assigned. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Bachelors Degree. Five (5) years of experience providing senior level administrative and professional program support.
Preferred Qualifications
Masters Degree in education. One (1) year of experience as the primary or lead administrative assistant or manager of an academic program or department. Experience in managing and/or assistance with developing a new academic program. Experience conducting outreach with highlevel external stakeholders. Experience analyzing data/conducting research and developing program policy recommendations. Experience in supervising administrative assistants and student workers. Proficiency in the use of MS Office Banner SharePoint and HR systems. Demonstrated expertise in oral and written communication skills. Professionalism and highlevel interpersonal skills that demonstrate effective clear and culturally sensitive communication. Experience with managing projects timelines and budgets. Must have the capacity to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm precise way. Must be able to multitask organize resources and establish priorities in a fast paced demanding environment. Ability to adapt to emerging technology. Must assume responsibility and work effectively with minimum supervision. Must maintain strict confidentiality. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is typically performed during standard business hours. Work may require occasional evening and weekend hours to complete tasks. Occasional travel may be required.
The Program Manager Social Work Education Capacity Expansion Grant reports to the Chair and Program Director for the Department of Social Work. The position is primarily responsible for the recruitment of new students to meet student enrollment goals through the Departments Social Work Education Capacity Expansion Grant. This position is also responsible for assisting the Program Director with the formation of community partnerships in the field of behavioral health and the Director of Field Education with the recruitment of new clinical field sites in the Central Valley and surrounding areas. This position also provides oversight and management of operations administration and budget processes for the grant in coordination with the Program Director.
Essential Functions
Independently and/or in coordination with the program director manages the operations and has overall responsibility for office management for the Social Work Education Capacity Expansion Grant. Oversees program projects budget administration and execution for assigned initiatives. Completes queries reconciliation transfers and budget reports as directed by Program Director and assists School of Health Sciences Director of Finance and Operations in reconciling and tracking the budgets/grants and resolving budget inquiries for these programs. Edits departmental projects and reports student handbooks etc. with professional quality. Develops communications materials for the program such as flyers brochures video content etc. Creates schedules for classes workshops academic term calendars and events based on instructions and guidelines provided by Program Director. Works with Graduate Admissions Registrar and Graduate School to develop and manage the prematriculant and matriculant activities of SW students; including registration/orientation student registrar processes degree reviews graduation and departure protocol and responsibilities for outgoing students. Develops designs and manages SW Programs systems for creating tracking storing and retrieving all student and alumni programmatic records ensuring the security and privacy of all confidential records and is compliant to policies and regulations including but not limited to the Family Educational Rights and Privacy Act ( FERPA ) and the Health Insurance Portability and Accountability Act ( HIPPA ) requirements. Supervises administrative assistants and student workers. Works with the Graduate Admissions/School of Health Sciences assists with a robust admissions plan including organizing applicant engagement events participating in conferences identifying and developing/coordinating active/direct recruitment opportunities and processes. Works with the Sponsored Projects Office Alumni Relations University Advancement and other University departments to plan implement and manage initiatives and processes for the Social Work Education Capacity Expansion Grant. Acts as liaison with student services and faculty support offices linking students and faculty to appropriate staff and administrators and facilitating the service needed. Serves as both internal and external representation for the Program to promote coordinate facilitate and maintain connections between key stakeholders (including field sites community partners and potential donors) providing technical and programmatic guidance about the particulars of the programs offered to constituents in Sacramento. Uses advanced skills in Outlook Word Excel Banner and SharePoint combined with experience in database management and internet research skills. Handles multiple project assignments and work effectively to meet deadlines and if needed communicate the need for additional resources to meet deadlines. Resolves routine and complex problems with minimal consultation; handles multiple assignments and prioritizes in a constantly changing work environment. Implements a review and evaluation process of assigned initiatives and makes recommendations for new and improved efficiencies for administrative operational and programming processes. Applies business and industry knowledge to partner with managers staff departments or business units in identifying individual team or workplace performance improvement opportunities evaluates possible solutions and recommends solutions that will have a positive impact on individual or team performance. Performs other related duties as assigned. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Minimum Qualifications
Bachelors Degree. Five (5) years of experience providing senior level administrative and professional program support.
Preferred Qualifications
Masters Degree in education. One (1) year of experience as the primary or lead administrative assistant or manager of an academic program or department. Experience in managing and/or assistance with developing a new academic program. Experience conducting outreach with highlevel external stakeholders. Experience analyzing data/conducting research and developing program policy recommendations. Experience in supervising administrative assistants and student workers. Proficiency in the use of MS Office Banner SharePoint and HR systems. Demonstrated expertise in oral and written communication skills. Professionalism and highlevel interpersonal skills that demonstrate effective clear and culturally sensitive communication. Experience with managing projects timelines and budgets. Must have the capacity to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm precise way. Must be able to multitask organize resources and establish priorities in a fast paced demanding environment. Ability to adapt to emerging technology. Must assume responsibility and work effectively with minimum supervision. Must maintain strict confidentiality. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Work Schedule
Work is typically performed during standard business hours. Work may require occasional evening and weekend hours to complete tasks. Occasional travel may be required.
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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