Guest Relations (Russian Speaker)

• Under the guidance and supervision of the Front Office & Residence Manager and / or the Guest Relations Manager and within the limits of the established Mvenpick Hotels & Resorts policies and OSM (Operational Standards Manual) his/her responsibilities are to ensure all guests are given a personalized warm friendly courteous and efficient service at the Main Reception and to ensure all aspects of the department are handled efficiently and effectively.
• Strong accent is to be given to the hospitality towards the guest. This is ensured through maximum recognition and attention from arrival through departure. He/she is the haven for all sorts of problems that might occur to guests and therefore the first problem solver. This involves a high degree of accurate communication skills between the departments involved.
• Close coordination between all involved departments e.g.  Front Office Housekeeping Recreation as well as Food and Beverage regarding guest needs
• Assisting his/her supervisor in implementing supervising and adhering to the Operational Standards as well as the Hotels internal procedures for guest treatment
• Must be thoroughly familiar with Front Office and Recreation procedures as well as with related Mvenpick Operational Standards
• He/she recognizes arising guest problems and complaints early enough to satisfy the guest as early as possible to reach the target of zero complaints.

Key Deliverables and Responsibilities

Planning & Organizing:

1. Organisation of Repeat Guest filing administration
2. Upkeeping of Hotel/Guest Information booklets and pamphlets.
3. Cooperation with Housekeeping / F&B and Front Office.
4. Room allocation identify guest needs.
5. MIPs & RIPs preparation.
6. Awareness of outside activities/recreation etc.
7. Perform as per OSM Standards and in line with the Companys Values and Core Behaviours.
8. Be fully aware of the daily information and activities.
9. Properly groomed at all times
10. Drive Cherish and Guest targets to be met.
11. Show fullest cooperation and respect within the team and other departments

Operations:

1. Prepare for daily VIPs arrivals in terms of room allocation amenities and special requests of Guests.
2. Keep welcome pack ready for VIP arrival ( room keys welcome drink)
3. Register and process check in/out for all VIPs guests efficiently and professionally alert FOM & MOD on arrival.
4. Escort VIP gussets to their rooms.
5. Greet all guests upon arrivals and departure.
6. Update guest information into the computer after a complete check in.
7. Good knowledge of cashiering duties foreign exchange transactions and settlement upon Guests departure.
8. Updating RGR (Repeated Guest Ratio) report on daily basis.
9. Provide friendly sand courteous service to guest and respond promptly to all requests and inquiries at all time
10. Resolve guests complaints/ requests and liaise with the department concerned to ensure immediately follow up.
11. Good communication with GMs PA in order to complete all ExOffice requests regarding potential MIP arrivals.
12. Handle issuance of guest room key cards and ensure effective control for guest security.
13. Have knowledge of the hotel rate codes package segmentation discounts and how to handle each.
14. Follow up with Concierge regarding shuttle Bus timings.
15. Daily courteous calls to VIP rooms so too with other guests.
16. Report any unusual occurrences or requested to manager.
17. Be aware of the hotel accident Prevention Policies.
18. Ensure the cleanliness and neatness of front office area.
19. Review log book verify outstanding and follow up pending. Identify if any special assignment for the day
20. Reannounce VIP rooms to Housekeeping and F&B departments.
21. Check if all departure details for the day have been taken as well as for the next day.
22. To arrange for bouquets cake and cards in case of guests anniversary and birthdays.
23. Check VIP rooms after amenities are placed.
24. File daily guest relations report and documents systematically.
25. At the end of the shift or the day he has to communicate all information that the next shift has to know for a well running of the operations.
26. Reviews Guest Comments daily and reply to all of them consult the FOM when complains accurse.
27. To effectively handle all guest complaints concerning the Front Office in coordination with the Front Office Manager taking corrective action to prevent recurrence and convert the guest into a repeat customer. Coordinate proper actions with other departments informs General Manager.
28. He/she is familiar with all related company documentation and especially with the relevant Operational Standards Manual for his/her field of responsibility.
29. Check Hotel / Residences situation occupancy functions groups VIPs.

Additional Information :

Your team and working environment:
In 12 sentences introduce the team property or office environment in a way that reflects the culture
Note: Customization may be included for any specific local or legislative requirements such as work permits
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract recruit and promote diverse talent.

Remote Work :

No

Employment Type :

Fulltime