Administrative Assistant

Daemen University is a dynamic independent liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life civic engagement and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative innovative ethically minded leaders for an everchanging diverse and interconnected world.

The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and wellbeing of local and global communities.

Purpose of Role

To provide clerical support to the department and informative reception to campus or departmental visitors.

About This Opportunity

Joining our Nursing team the Administrative Assistant will be responsible for the following:

Main receptionist for Nursing Department

• Informative receptionist for campus or departmental visitors and students
• Handle main department phone line direct calls and answer inquiries using effective customer service skills
• Responsible for concise accurate and detailed follow up phone messages

Provide administrative assistance to Nursing department

• Schedule appointments for interviewing and/or meeting with students
• Prepare materials required for student appointments
• Compile and process all records to completion for admission and registration of new students for nursing programs
• Utilize Colleague to process both new and continuing (when not able to be processed on Self Service) nursing student registrations access other student information such as: student profiles transcript and graduation information TRER (Transfer equivalency) reports class rosters and advisement reports.
• Address general inquiries to the nursing department
• Assist with planning and handling arrangements for Nursing Advisory Board meetings
• Other administrative assistant duties as requested by Department Chair

Liaison to various administrative offices on campus

• Interface with Admissions Registration and Health Services to process new student admissions
• Be able to answer general questions about the nursing programs.
• Maintain shared undergraduate and graduate Google docs to track status of all undergraduate and graduate nursing prospects and applicants

Budgets

• Maintain budget files
• Prepare departmental purchase requisitions maintain files and monitor fund balances

Maintain student and departmental databases files and other tracking systems for undergraduate nursing programs

• Prepare and/or review undergraduate and graduate nursing reports and spreadsheets as needed including admission registration and retention data.
• Maintain student databases and files for current inactive and graduated students from all nursing programs
• Collect and file student paperwork and maintain nursing student files
• Maintain stored files of graduated or inactive nursing students
• Maintain current documentation and database of RN licenses for all nursing students

Provide clerical support to Officers of Sigma Theta Tau (National Nursing Honor Society)

• Prepare financial statements and purchase requisitions
• Assist with planning for the induction ceremony

Other nursing department duties

• Perform clerical duties as requested by nursing faculty such as: filing copying print shop and publications orders ordering AV equipment arranging rooms for presentations/meetings placing food orders and completing purchase requisitions
• Maintain storeroom for undergraduate nursing files

Required Qualifications

• Previous office experience and Microsoft Office proficiency required.
• Must work cooperatively and collaboratively with all department personnel and all other members of the campus community.
• Ability to multitask effective communication skills accuracy and attention to detail is essential. Requires a high level of flexibility in workload.
• High School GED; preferred 2 or 4year degree.

Total Compensation

Daemen University offers a robust total compensation package that includes:

• Health insurance with an option of two plans: an HSA plan with the deductible funded by employer HSA contributions or a copay plan.
• Dental insurance through the Guardian network.
• Vision insurance through the Guardian network and an option between the VSP or Davis plans.
• An 8% employer contribution to the retirement savings account when employees contribute just 5%.
• Fully paid long term disability insurance guaranteedissue life insurance for new hires up to a volume of $150000.
• Tuition waiver for fulltime employees and their qualified dependents. Entrance in Tuition Exchange scholarship opportunities to pursue education at other institutions.
• Generous time off for administrative and staff employees.

Daemen University strongly encourages all campus community members to get vaccinated for COVID19 including a booster vaccine.