Proposal Coordinator
Proposal Coordinator
Posted on :
11-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-05-2025
Job Description
Overall Responsibility:
Key Areas of Responsibility:
- Works collaboratively with technical leads to gather information needed to prepare winning proposals qualifications submittals and interview presentations.
- Initial proposal kickoff meetings as necessary to define expectations identify tasks and assign technical lead responsibilities and develop production schedule; complete tasks and assigned responsibilities and adhere to proposal schedule; draft/edit text; schedule reviews; final submittal production and delivery.
- Writing and editing of resumes and project descriptions keeping resumes current the development and maintenance of proposal materials research and other miscellaneous coordination; uses internal database tracking information to support proposal efforts.
- Uses project management and communication skills to manage organize and prioritize multiple projects and meet competing deadlines.
- Diagnoses issues in need of escalation; promptly reports issues to Manager and asks for help.
- Participates in pursuits coordination and strategy meetings as needed across all Southeastern Engineering Inc. discipline departments supporting development of content for proposals and creating proposal collateral.
- Monitor procurement websites for upcoming proposals at GDOT Metro Atlanta Counties Cities and CIDs.
- Tracks status internal RFP submissions as both prime and subconsultant roles.
- Maintain database of GDOT wins by team to track recompete opportunities.
- Ensure that all preproposal meetings are covered by Southeastern Engineering Inc. staff.
- Coordinate with other firms for teaming purposes and respond to requests for forms and information.
- Provides QA/QC review for Digital Project Coordinator for newsletter and various ad hoc requests.
- Provides weekly outreach status to Southeastern Engineering Inc. upper management.
- Develop and refresh brand proposal content (executive summaries resumes etc.) while maintaining brand consistency.
- Refine/enhance/streamline/document the proposal development process:
- Create checklist outlining the proposal development process steps.
- Crate a database of experience and qualifications by maintaining master templates copy project descriptions staff resumes etc.
- Develop Master organizational chart by qualifications.
- Organize and archive proposal documents photos associated files for future use.
- Track proposal outcomes maintaining records of wins losses feedback etc.
- Receives support as needed by marketing staff for RFQ endeavors and directs additional work that is required.
- Additional duties as assigned.
Experience Proficiencies Skills and Certifications:
- Bachelors degree in Marketing Communications or equivalent combination of education and experience.
- Experience providing proposal and marketing support in the A/E/C industry.
- 24 years of experience in the planning preparation and production of architectural and engineering proposals and qualifications packages for government and private clients.
- Strong project management and organizational skills.
- Ability to create and streamline processes and workflows.
- Ability to manage organize and prioritize project assignments to meet competing deadlines.
- Exceptional writing editing and document formatting and organization skills ability to assist in developing strategic approaches and concepts.
- Strong interpersonal communication skills.
- Detail oriented with good customer service organization and conceptual thinking skills.
- Work independently and within a team setting to support proposal related tasks and assignments.
- Familiarity with regional and local proposal submission requirements and procedures.
- Expert in Microsoft Word Excel and PowerPoint.
- Familiarity with Adobe Creative Suite.
Required Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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