Office Manager, Faculty Success
Office Manager, Faculty Success
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$ 38000 - 42500
1 Vacancy
Job Description
Working Title: Office Manager Faculty Success
State Role Title:Administrative and Office Specialist III
Position Type:Fulltime Staff (Classified)
Position Status: FullTime
FLSA Status: NonExempt: Eligible for Overtime
College/Division: Faculty and Curriculum
Department: 100580 Center for Faculty Innovation
Pay Rate:Pay Range
Specify Range or Amount: $38000$42500
Is this a JMU only positionNo
Is this a grantfunded positionNo
Is this a Conflict of Interest designated positionNo
Beginning Review Date:05/15/2025
About JMU:
James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation sick parental and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a worklife balance and integration program Balanced Dukes that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
Visit our Prospective Employee site to learn more about what makes JMU a great place to work: Information:
The Office of Faculty Success is seeking a motivated and enthusiastic individual to lead administrative and organizational excellence as the Office Manager. This position provides administrative/fiscal support to the AVP of Faculty Success supports educational development efforts by providing office management and highlevel customer service and leads external communications
Duties and Responsibilities:
Applies knowledge of administrative fiscal and budgetary principles to the management of the Faculty Success budget
Works with AVP to assure the budget reflects mission vision and core priorities
Maintains the Faculty Success budget in ways that are fiscally responsible and reflect University stewardship expectations (i.e. applies regulations to all purchases and travelrelated expenditures)
Coordinates with campus fiscal technicians to ensure timely payment for services rendered
Provides fiscal support monitors financial accounts and retains a small purchase card (SPCC) for the office
Oversees data management
Develops and documents innovative approaches to managing data within the office of Faculty Success
Provides support in reviewing protocols annual report strategic plan the Faculty Success websites and program documentation for proofreading and providing input
Coleads the generation of data/reports needed for the STAR and HR annual reports
Leads office management and coordination
Purchases supplies / submits orders through the state ordering system (eVA)
Serves as Fixed Asset Coordinator (FAC)
Coordinates with the Center for Faculty Innovation (CFI) leadership to process travel preauthorizations expenditures and reimbursements etc. through Chrome River etc.
Enters time entry for wage and student staff in the HR Time Entry system
Provides primary support to the AVP
Works with AVP to design and publish outwardfacing documents
Maintains the AVPs calendar
Provides targeted assistance to the AVP as needed for program support
Supports the management of programs that enhance faculty teaching scholarship and career planning
Liaises effectively and in a timely manner with offices across campus to schedule or reserve rooms/spaces (through EMS)
Coordinates with CFI Leadership on all catering needs for programming.
Coordinates meal voucher requests
Provides assistance as needed for program support (nametags signage other program materials/ordering etc.) and day of programming
Qualifications:
Required Qualifications:
Ability to operate effectively efficiently and professionally in a fast paced high volume office
Ability to work independently as well as be a good team member
Ability to appropriately handle confidential information
Fluency in the PC and Mac computer operating environment and Microsoft Office with a particular focus on Word Access and Excel
Fluency in social media publicity and website management using a CMS (like Cascade or a comparable system)
A general understanding of basic accounting procedures for budget maintenance
Moderate to advanced typing/data entry skills
Polished telephone communication skills
Interpersonal and leadership skills
Additional Posting Information:
Conditions of Employment:
Employment is contingent upon the successful completion of a criminal background check.
EVerify Notice: After accepting employment new hires are required to complete an I9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the EVerify system to confirm identity and work authorization.
EEO Statement:
James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age color disability gender identity or expression genetic information national origin parental status political affiliation race religion sex sexual orientation or veteran status.
We promote access inclusion and diversity for all students faculty staff constituents and programs believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540).
Reasonable Accommodation:
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540)or You may also visit the JMU Human Resource Office located at 752 Ott Street Harrisonburg VA 22807 and we will be happy to assist you.
Required Experience:
IC
Employment Type
Full-Time
