Office Specialist - Lincoln
Office Specialist - Lincoln
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1 Vacancy
Job Description
The work we do matters!
Hiring Agency:
Transportation Agency 27
Location:
Hiring Rate:
Job Posting:
Applications No Longer Accepted On (If no date is displayed job is posted as open until closed):
Job Description:
At the Nebraska Department of Transportation we reward our employees hard work with a friendly and supportive work environment and a comprehensive benefits package which includes:
Statematched retirement contribution of 156%!
13 paid holidays
Generous leave accruals that begin immediately
A culture that embraces worklife balance
Military leave
Tuition reimbursement program
Dependent tuition reimbursement program with partnering Nebraska community colleges
Public Service Loan Forgiveness Program (PSLF) through the Federal government
79% employer paid health insurance plans
Dental and vision insurance plans
Employerpaid $20000 life insurance policy
Wide variety and availability of career advancement as the largest and most diverse employer in the State
Opportunity to be part of meaningful work and make a difference through public service
Training and development based on your career aspirations
Job security and stability even during times of economic hardship
Employee Assistance Program
Fun inviting teammates
Pay rate for this position is $16.277 per hour to start.
Please reach out to Alexis Vlademar Talent Acquisition Partner atif you have questions or to learn more.
Job Duties:
Provide both program and technical support to upper management and coworkers within District 1.
Provide clerical/technical support as needed to district personnel by maintaining confidential files maintenance and project correspondence records and reports.
Greet visitors answer and direct calls using a multiline telephone answer questions or direct inquiries to appropriate staff.
Respond to contacts from all internal and external customers.
Respond to emergencies by relaying information to the appropriate personnel.
Use computer extensively in all facets of the job.
Plan organize and implement work assignments/courses of action as directed to meet the goals and objectives program technical or administrative activities.
Process bills for payment collect receipts and accurately prepare and process purchase orders and expense reimbursements.
Compile and check documents records and reports to confirm accuracy completeness and status of information and process requests or transactions.
Track payments and answer questions from vendors/employees on questions pertaining to the payment and process.
Check and enter payment of purchasing cards.
Prepare forms for ordering materials and supplies.
Review incoming correspondence route to staff or prepare responses reports envelopes and labels as needed or directed using MS Excel Word and various other computer programs.
Process all paper/computer work and file appropriately.
Assist the public with the Nebraska Department of Transportation (NDOT) permit process assist customers with building/slow moving large object permit system and issue building/slow moving large object permits using the Automated Permit System.
Read maps and route.
Arrange travel or conference plans meeting locations schedules and appointments.
Operates office equipment such as personal computers scanning equipment calculators fax machines multiline telephone and associated software.
Review and send hard copy and electronic mail form letters and material relying on established correspondence guidelines and/or supervisory instructions.
Type enter and scan narrative numerical and/or statistical information.
Check code and file/retrieve correspondence records reports and other information using manual and electronic files/databases.
Order office supplies equipment and/or publications.
Perform other duties as assigned.
Requirements/Qualifications:
Minimum Qualifications: Coursework/training in administrative/office support functions procedures and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency. OR Experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
Preferred Qualifications: Experience reading maps for incident detours. Experience preparing correspondence. Experience in accounting and using an electronic payroll with highway maintenance and construction activities. Experience working with the public. Experience using MS Word Excel PowerPoint and Outlook.
Other: Must have a valid drivers license or the ability to provide independent authorized transportation. Regular and reliable attendance is also required. Must be able to work from 8:00 a.m. to 5:00 p.m. with an hour lunch.
Knowledge skills and abilities:
Must have good computer skills including word processing spreadsheets electronic communication and proficient typing. Must be able to utilize time and organize work to meet deadlines and prioritize requests; ability to work under pressure have good interpersonal skills communication skills and attention to detail. Must be able to deal professionally with the public and NDOT employees. Must be able to work with minimal supervision and be selfmotivated. Ability to work with personnel information while maintaining confidentiality. Ability to gather pertinent information to answer inquiries. Effective communication skills are required to perform the essential functions of the job. Must project a professional presence be able to work under pressure have good interpersonal skills and be able to deal professionally with the public.
Benefits
We offer a comprehensive package of pay benefits paid time off retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position agency and employment status. For more information on benefits please visit: Opportunity Statement
The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity inclusion and belonging. We recruit hire train and promote in all job classifications and at all levels without regard to race color religion sex. age national origin disability marital status or genetics.
Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub Internal Apply app from your home landing page.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
