Election Coordinator (30hours/week)
Election Coordinator (30hours/week)
Posted on :
11-05-2025
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1 Vacancy
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Job Description
Under the general direction of the City Clerk the Election Coordinator (30hours/week) person performs a variety of responsible duties involving substantial public contact and requiring a specialized knowledge voter registration local elections records retention and other Clerks Office functions.
FUNCTIONS AND RESPONSIBILITIES:
This list is not to be treated as all inclusive.
- Election Administration
- Draft proof and publish election notices and election related communications
- Maintains inventory of election related supplies orders consumable supplies as necessary including proofing and ordering forms envelopes and ballots
- Organize election inspector placement and schedule election inspector trainings
- Processes voter registrations and absent voter ballot requests as well as creates and maintains related reports
- Coordinates the programming and testing of voting equipment the preparation of the Electronic Poll Books and preparation and delivery of all election supplies
- Responsible for all voter registration record keeping including daily processing of Qualified Voter File inbox and other election or voter related information or forms as received
- Manages the planning setup coordination and delivery of precinct and election inspector supplies and materials
- Prepares election and voter related reports as requested
- Office Clerical
- Processes FOIA requests coordinates compilation of requested information and is responsible for completion of request within statutory deadlines
- Manages animal licensing process and assists with processing of other city licenses and permits
- Distributes incoming daily mail and prepares outgoing mail
- Electronically scans indexes and files City records utilizing LaserFiche software
- Prepares and provides routine correspondence and documents office procedures
- Assists with planning and execution of annual Celebrate Birmingham Parade
- Answers citizen questions about municipal activities
- Additional related responsibilities as assigned
NECESSARY SKILLS:
- Ability to prioritize multiple tasks and meet deadlines
- Attention to detail and accuracy
- Capability to learn quickly on the job
- Time management
- Independent thinking and judgement
- Proficient computer skills
- Organizing and analyzing data
EDUCATION AND EXPERIENCE REQUIREMENTS:
- Associates degree preferred
- At least 1 year of election experience 13 years in a Clerks Office setting preferred
- Excellent written and oral communication skills and well developed PC skills are required
- Knowledge of Federal State and local laws rules regulations and procedures relating to the registration of voters and administration of elections in the State of Michigan;
- Previous QVF experience preferred
- Previous BS&A experience preferred
- Notary preferred or able to obtain upon employment
- A combination of relevant work and education experience will be considered
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:
- Must be able to work a varied schedule when required
- Must be able to transport to offsite locations
- Must be able to lift over 50lbs
- Must be able to sit for long periods of time
- Must be able to stand for long periods of time
TOTAL REWARDS:
- Member of AFSCME Bargaining Unit
- Vacation sick personal and holiday time
- Medical and prescription insurance
- 401(a) employer contribution
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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