Administrative Business Coordinator

About this role

Team Overview

BlackRock SMA Solutions helps clients customize portfolios for unique tax valuesalignment or investment exposures across direct indexing fixed income active equity and multiasset. We deliver worldclass service to all of our clients from wealth advisors to family offices to endowments and foundations.

About This Role

We are looking for an Administrative Assistant located in our Sausalito office to help support the SMA Solutions business including senior executive members. You will be a member of the COO Team that supports strategy and planning business management business intelligence risk and governance administrative and office services people initiatives and other special projects. Ideal candidates must have experience working across teams and building relationships; bring a high attention to detail; have the ability to own tasks and see them through to completion; and be selfmotivated proactive and able to change direction quickly. The ability to collaborate with other members of the admin team to ensure effective management of the office and other administrative services overall is paramount. Being a strong team player is critical as you will work with colleagues across a number of departments and at all levels whether that be in person in a hybrid environment or remotely. To be successful you must be comfortable adapting to different ways of connecting with people both in person and virtually.

Key Responsibilities

Executive Support

• Schedule meetings while demonstrating flexibility and a problemsolving ability to adjust or prioritize schedules based on lastminute changes
• Reserve conference rooms; arrange catering audio/video and other essential services to ensure meetings run smoothly
• Coordinate travel arrangements and submit expense reports in a timely manner using Concur
• Learn and understand BlackRock systems policies and procedures and implement them in daily tasks including liaising with various groups such as finance risk and the COO team to accomplish tasks

Reception and Office Services

• Meet and greet clients and visitors
• Distribute mail
• Order office supplies pantry goods and other items as needed
• Liaise with facility management teams security cleaning and building management as needed
• Answer and direct phone calls

People Initiatives

• Plan and coordinate team activities and events (lunches team meetings and social events)
• Partner with Human Resources to welcome new joiners to the office and help them feel connected
• Provide support for talent practices within the SMA Solutions business unit including recruitment hiring and programs to promote employee engagement and retention
• Collaborate on office newsletter creation
• Promote a fun and collaborative work environment
• Participate in special projects as assigned

Qualifications

• Fiveplus years of administrative experience preferably at a large organization
• Adapts well to changing plans and priorities; comfortable dealing with ambiguity
• Ability to work independently and assume additional responsibilities as required
• Desire to provide outstanding service to internal and external clients
• Capacity to manage competing priorities and meet tight deadlines
• Excellent written and verbal communication skills
• Strong computer skills (Word Excel PowerPoint and Outlook)
• Experience using Concur Coupa Airtable Salesforce. MS360 Copilot or similar business management tools is highly desirable
• A high level of attention to detail
• Discretion in dealing with confidential information
• Bachelors degree is strongly preferred

Our benefits

To help you stay energized engaged and inspired we offer a wide range of benefits including a strong retirement plan tuition reimbursement comprehensive healthcare support for working parents and Flexible Time Off (FTO) so you can relax recharge and be there for the people you care about.

Our hybrid work model

BlackRocks hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person aligned with our commitment to performance and innovation. As a new joiner you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock we are all connected by one mission: to help more and more people experience financial wellbeing. Our clients and the people they serve are saving for retirement paying for their childrens educations buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment the one we make in our employees. Its why were dedicated to creating an environment where our colleagues feel welcomed valued and supported with networks benefits and development opportunities to help them thrive.

For additional information on BlackRock please visit @blackrock Twitter: @blackrock LinkedIn: is proud to be an equal opportunity workplace. We are committed to equal employment opportunity to all applicants and existing employees and we evaluate qualified applicants without regard to race creed color national origin sex (including pregnancy and gender identity/expression) sexual orientation age ancestry physical or mental disability marital status political affiliation religion citizenship status genetic information veteran status or any other basis protected under applicable federal state or local law.View theEEOCs Know Your Rights poster and its supplementand thepay transparency statement.

BlackRock is committed to full inclusion of all qualified individuals and to providing reasonable accommodations or job modifications for individuals with disabilities. If reasonable accommodation/adjustments are needed throughout the employment process please email . All requests are treated in line with our.