Unit Secretary / Administrative Office Specialist III

Title: UNIT SECRETARY / ADMINISTRATIVE OFFICE SPECIALIST III

State Role Title: 19013

Hiring Range: Negotiable commensurate with experience.

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location:Eastern State Hospital

Agency Website: Type: General Public G

Job Duties

Multiple positions may be filled from this posting.

Eastern State Hospital located in Williamsburg Virginia was founded in 1773 with a wellintentional emphasis on community focused mental health care. This state of the art campus situated on 500 acres consists of two patient care buildings with 300 patients and a highly skilled staff of over 900. Eastern State Hospital is part of the Department of Behavioral Health and Developmental Services (DBHDS) system and is accredited by the Joint Commission.


ESH invites applications for the position of Unit Secretary (Administrative Office Specialist III) in the Nursing Department.


Directly accountable to the RNMI/RNMII for the provision of Administrative/Program. Support services in an assigned area. Facilitates written and verbal communication that assures efficient operation of unit activities to include receptionist duties on a daily basis. Provides personnel processes to all nursing staff in accordance with hospital and departmental policies and procedures. Assists with the management of routine administrative and/or patient care activities of the assigned area when requested (i.e. data compilation and report generation supplies and equipment inventory). Provides clerical support to special projects as assigned.

Minimum Qualifications

Previous clerical experience is required.

Extensive experience utilizing Microsoft Office (including email applications) is required.

Experience in data compilation and report generation.

Additional Considerations

Experience working in a hospital or longterm facility is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

This position is considered essential personnel and would be required to work in the event of an emergency pandemic or facility need. All ESH positions may be required to work different shifts to include nights weekends and holidays and/or overtime as requested in the event of an emergency.



EASTERN STATE HOSPITAL only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed emailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.


EASTERN STATE HOSPITAL offers a comprehensive benefit package to include your choice of four health insurance plans paid life insurance and retirement plans 12 paid holidays annual and sick leave.


Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (HR Rep phone #) for assistance. Minorities Individuals with disabilities Veterans and people with National Service experience are encouraged to apply. EEO/AA/TTY.


EASTERN STATE HOSPITAL is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability.


DBHDS is a healthcare organization and must comply with the federal Centers for Medicare and Medicaid Services (federal CMS) guidance on Omnibus COVID19 Health Care staff Vaccination Regulation which requires vaccination of all employees or an exemption. A job offer of employment is contingent upon the candidate meeting these guidelines as a condition of employment.

Contact Information

Name: EASTERN STATE HOSPITAL

Phone: / REFER TO PAGEUP FOR APPLICATION STATUS

Email: EMAIL APPLICATION MATERIAL NOT ACCEPTED

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.