Executive Assistant / Personal Assistant
Executive Assistant / Personal Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
We are a dynamic and rapidly growing organization looking to hire an Executive Assistant / Personal Assistant to support our executive team. This is an exciting opportunity for a highly motivated organized and proactive individual who thrives in a fastpaced environment. We offer a flexible remote work environment that promotes worklife balance while still maintaining a high level of professional excellence.
**Job Description:**
As the Executive Assistant / Personal Assistant you will play a pivotal role in supporting the daily operations of our leadership team. Your responsibilities will include providing highlevel administrative support managing complex calendars organizing travel coordinating communications and assisting with personal tasks as needed. You will be the right hand of our executives ensuring everything runs smoothly and efficiently enabling them to focus on strategic goals and priorities.
**Key Responsibilities:**
* **Calendar & Schedule Management:** Organize and maintain executives calendars including scheduling meetings appointments and travel arrangements. Proactively manage potential scheduling conflicts and ensure timely responses to invitations and requests.
* **Communication Liaison:** Serve as a point of contact between executives internal teams and external partners. Manage and screen phone calls emails and correspondence. Draft proofread and send communications on behalf of executives as needed.
* **Travel & Logistics:** Arrange domestic and international travel itineraries including flights accommodations and transportation. Ensure all travel arrangements are seamless costeffective and aligned with the executives preferences and schedule.
* **Meeting Coordination:** Schedule and organize meetings prepare agendas take minutes and follow up on action items. Assist with preparing presentation materials and other documents for meetings.
* **Personal Assistance:** Provide personal assistance with a variety of tasks such as managing personal appointments coordinating familyrelated logistics or assisting with errands and special projects.
* **Project Support:** Assist with special projects and initiatives ensuring deadlines are met and progress is communicated to stakeholders.
* **Confidentiality:** Handle sensitive information with discretion and professionalism. Ensure all activities comply with company policies and confidentiality agreements.
**Qualifications:**
* **Experience:** At least 1 years of experience in an executive assistant or personal assistant role preferably supporting seniorlevel executives.
* **Eligibility:** Must be authorized to work in the United States.
* **Skills:**
* Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Google Workspace (Docs Sheets Drive etc.)
* Strong organizational and timemanagement skills with the ability to prioritize and multitask effectively.
* Excellent written and verbal communication skills.
* Attention to detail and high level of accuracy in all tasks.
* Ability to work independently and take initiative in a remote work environment.
* Flexibility to adapt to the needs of executives and changing priorities.
* Discretion and ability to handle confidential matters with professionalism.
**Personal Attributes:**
* Highly dependable and trustworthy.
* Positive solutionoriented attitude with a proactive mindset.
* Strong interpersonal skills with the ability to build and maintain relationships at all levels.
* Calm under pressure with the ability to manage multiple tasks simultaneously.
**Benefits:**
* Flexible work hours and remote work options.
* Competitive salary based on experience.
* Comprehensive benefits package including health dental and vision insurance.
* Paid time off (PTO) and holidays.
* Career growth opportunities within a rapidly growing company.
* A supportive and collaborative work environment.
**How to Apply:**
If youre a proactive and detailoriented individual who thrives in a fastpaced flexible work environment we want to hear from you! Please submit your resume and a brief cover letter detailing your experience and why youre the perfect fit for this role.
**We are an Equal Opportunity Employer.** All qualified applicants will receive consideration for employment without regard to race color religion gender gender identity sexual orientation national origin disability or veteran status.
Employment Type
Full Time
