Police Administrative Assistant

ESSENTIAL DUTIES AND RESPSPSONSIBILITIES: The below statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities duties and skills required. This description is subject to modification as the needs and requirements of the position change.

• Attend work regularly in accordance with agency policy.
• Be able to respond during emergency situations and assist in the Emergency Operations Center.
• Communicate and act as liaison with other City Departments as well as other agencies and businesses.
• Prepare various reports for submission to Municipal State and Federal authorities.
• Maintain sensitive information files and restrict access to files and information.
• Perform general office duties filing typing etc.
• Answer telephones in a professional manner and assist and direct the caller to appropriate person.
• Process and distribute investigative cases to Department Municipal and County governments.
• Assist in the preparation and documenting of budget.
• Assist with the processing and data entry of Offender Registration.
• Subject to 24 hour recall: The City reserves the right to require an employee in this position to work overtime including during emergency situations (defined as any natural or manmade disaster that may or may not necessitate the relocation of City personnel or citizens). In the event of an emergency and/or a required evacuation the incumbent may be required to remain at work to provide needed services or perform essential duties for the benefit of the general public including services or duties different from those performed in the normal course and scope of the position.

KNOWLEDGE SKILLS & ABILITIES: To perform in this position successfully and individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required.

• Possess a valid Class C Texas drivers license.
• Read and write the English language.
• Minimum of 3 years administrative / clerical experience or an equivalent combination of education and experience.
• High School Diploma or GED (some college preferred).
• Have not been convicted of any criminal offense above Class C.

EDUCATION EXPERIENCE AND TRAINING (Certification/Licensure): The preferred way to obtain the minimum knowledge skills and abilities to perform the essential duties and responsibilities of this position are listed below. The City reserves the right to allow substitutions in the event that a candidate or incumbent exceeds requirements in one area but may be deficient in another.

• Possess good verbal skills.
• Possess good working knowledge of Microsoft Office programs (Word Excel Access and PowerPoint).
• Type a minimum of 40WPM at 90% accuracy.
• Pass background investigation including CJIS requirements.

ADA AND OTHER REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time the job is rated for Light Work.

The City of Stafford is an Equal Opportunity Employer