Administrator, BC Unclaimed
Administrator, BC Unclaimed
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Job Description
Administrator BC Unclaimed
FullTime Permanent
Hybrid Eligible
About Us
BC Unclaimed is a nonprofit organization that stores unclaimed money in British Columbia. Unclaimed money gets left behind in courts insurance payments credit union accounts and other types of accounts. We help reunite people with this unclaimed money.
We also support charities throughout British Columbia by donating unclaimed funds to the Vancouver Foundation and partnering with them for our recruitment needs.
For a view into our world please visit:
Purpose of the Job
The Administrator provides administrative support to the management team and a high level of service to individuals looking for unclaimed property and to holders wishing to submit property to the Society.
Administrators assess and recommend claims for approvals and work with the BC Unclaimed database to produce comprehensive accurate and timely information for the public. The administrator(s) provide information to the public regarding claiming and submitting unclaimed funds and actively search for the rightful owners of unclaimed funds.
Key Accountabilities
- Receives examines and enters data from claimants and holders into PIMS database
- Initiates owner searches through a variety of databases tracks and follows up on results
- Provides advice to claimants regarding procedures for claiming or submitting property
- Responds to general inquiries regarding unclaimed property
- Prepares files reviews summarizes and makes recommendations on Public Guardian and Trustee estate and Court files
- Prepares errorfree board packages for quarterly Board of Directors meetings
- Provides administrative support to the Executive Director Manager and Finance Director.
Qualifications and Experience
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge skill and/or ability required.
Required Experience:
- Postsecondary education
- Wills/estates paralegal or legal assistant experience an asset
- 35 years of relevant administrative experience
- Notforprofit experience is an asset
Skills and Attributes
- Excellent written and oral communication skills
- Strong computer and database management skills
- Superb knowledge of Word Excel Office Teams Adobe
- Multitasking skills and a high level of organizational abilitity
- Proactive attention to detail
- Works well under limited supervision and as a team member
- Must respect a high level of confidentiality
- Can implement and maintain a wellorganized filing and retrieval system
- Ensure that all materials/tasks are handled in a timesensitive and organized manner
- Familiarity with regulations relating to Unclaimed Property such as the:
- Financial Institutions Act and the Real Estate Services Act
- Strong computer and database management skills
- Creative innovative ability to change/adjust quickly
- Ability to work under pressure and within a limited timeframe due to high volumes
- Flexible and ethical
- Commitment to ongoing learning
Duties & Tasks
The BC Unclaimed Property Society is committed to continuous improvement; in your role you will be part of a progressive and innovative notforprofit that values excellent public service. This is a flexible hybrid position requiring a minimum of one day per week in the office and additional days as needed for operational or teambuilding purposes.
Internal Relationships:
The Administrator works closely on a daily basis with the Management team coordinator and other Administrators. The Administrator also assists with the database improvement projects.
Reports to: Manager
Direct Reports: none
External Relationships:
Works with applicants/claimants holders of unclaimed property and the general public on the phone online and through other correspondence.
Salary
$58000 annually plus a pension plan and a generous and comprehensive benefits package.
How to Apply
If this sounds like you we welcome your online application including a brief cover letter and a resume in one document by June 3 2025.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
