Real Estate Administrative Assistant
Real Estate Administrative Assistant
Posted on :
10-05-2025
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1 Vacancy
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Job Description
Job Overview:
We are seeking a highly organized and detailoriented Real Estate Administrative Assistant to join our dynamic team. The ideal candidate will provide administrative support to our real estate professionals ensuring smooth operations and contributing to the success of our real estate transactions. This role requires excellent communication skills proficiency in office software.
Key Responsibilities:
- Provide administrative support to real estate agents brokers and managers.
- Manage and maintain real estate databases including property listings client information and transaction records.
- Coordinate property showings meetings and open houses.
- Occasionally prepare and distribute marketing materials such as brochures flyers and online listings.
- Assist in the preparation and review of real estate contracts agreements and other legal documents.
- Handle incoming and outgoing communications including phone calls emails and mail.
- Procure personalized thank you gifts for clients.
- Ensure cards are being mailed/emailed for client anniversaries holidays and birthdays.
- Maintain organized and uptodate filing systems for all real estate documents.
- Support the team in conducting market research and preparing comparative market analyses (CMAs).
- Organizing and maintaining the CRM.
- Assist in the onboarding process for new clients and ensure all necessary documentation is completed.
- Coordinate with external vendors such as photographers inspectors and appraisers.
- Monitor and manage office supplies and equipment ensuring availability and functionality.
- Perform other administrative tasks and duties as assigned.
Qualifications:
- Previous experience in a real estate administrative or similar role is highly desirable.
- Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint) and real estate software (e.g. MLS systems).
- Strong organizational and multitasking skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- A proactive attitude constantly looking for improvements.
- Ability to work independently and as part of a team in a fastpaced environment.
- Familiarity with real estate terminology and processes is a plus.
- Professional demeanor and strong customer service skills.
- Ability to handle sensitive and confidential information with discretion.
Employment Type
Full Time
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