Secretary II

• Assists in the Facilities Support Services Office by greeting departmental visitors vendors answering the phone taking messages and contacting appropriate departmental staff as needed.
• Observes good housekeeping practices. Cleans up work area after each task. Keeps work area shop and vehicles neat and organized.
• Provides and consistently gives cooperative and courteous service to visitors patients staff vendors and coworkers as part of the organizations commitment to quality services. Practices good team work with all in the shop.
• Follows good time management practices. Utilizes all time to benefit Parrish Healthcare.
• Complete assigned training. Complete unassigned training/cross training to better prepare for completing multiple tasks needed at Parrish Healthcare. Assist in training others on the team as requested.
• Payroll processing for facilities and clinical engineering departments PMC employees.
• Creates and maintains electronic and manual files of historical data vendor information including (vendor list pos requisitions receipts). Ensure files are stored and maintained in the appropriate folder on Parrish shared drive and easily accessible to leadership.
• Financial Support Create requisitions ensure purchase orders are sent to the appropriate vendors technicians and managers. Ensure budget tracking tools are kept current and leadership is kept informed and updated monthly on status of budgets. Receive reconcile and prepare vendor invoice for payment ensure leadership and AP are kept informed of any anomalies with invoices. Ensure files are stored and maintained in the appropriate folder on Parrish shared drive and easily accessible to all.
• Utility Tracking Maintain electronic files for utility spend Creates and maintains electronic and manual files for all utility spreadsheets and invoices according to suppliers. Ensure files are stored and maintained in the appropriate folder on Parrish shared drive and easily accessible to leadership.
• Work with Lead Technician and Operations Manager to create and maintain employee folders which will include (team roster phone list tool list etc.) hurricane preparation which will include (code purple A & B Teams hurricane supplies building needs etc.). Ensure files are stored and maintained in the appropriate folder on Parrish shared drive and easily accessible to leadership.
• Has the knowledge and ability to use the required tools for the assigned tasks (Windows and Microsoft Office Meditech Net learning I Contracts strata etc.).
• Understands role and responds to all applicable disasters and drills.
• Knows fire disaster and safety procedures and regulations as pertains to the work area.
• Performs similar or related duties as assigned.

• High School/GED required.

• 2 years to < 3 years (general bookkeeping experience preferred)

• N/A

Parrish Healthcare is a caring community of healthcare professionals passionate about excellence and fulfilling our mission of providing Healing Experiences For Everyone All The Time.

Parrish Healthcare has a Culture of Choice. This means a we have a healing work environment that empowers people to aspire to be their very best. We partner passionate talented and skilled people in the right role with the right resources. We provide a clear and strategic direction to achieve superior results on behalf of the communities we serve.