Assistant Director - Space Management

Department: Campus Planning & Facilities Management
Appointment Type and Duration: Regular Ongoing
Salary: $82000$92000 per year
Compensation Band: OSOA08Fiscal Year
FTE: 1.0

Application Review Begins

June 10 2025; position open until filled

Special Instructions to Applicants

To be considered for this position applicants must submit a complete application.

A complete application includes:
A complete online application
A cover letter that outlines how your knowledge skills and experience align with the minimum and preferred qualifications. Additionally highlight your past professional experiences and attributes to demonstrate your qualifications for the position.
A current resume of your educational and professional work experience.

We are interested in finding the best candidate for the position. We encourage you to use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring.

Department Summary

Campus Planning and Facilities Management (CPFM) is a dynamic unit within the Finance and Administration portfolio comprising seven departments and approximately 300 dedicated employees:

Building Operations and Maintenance
Campus Planning
Custodial and Exterior Services
Design & Construction
Work Management and Administrative Support
Office of Sustainability
Utilities & Energy

CPFM is responsible for planning building maintaining and operating the infrastructure that supports the University of Oregon. As stewards of the universitys physical legacy CPFM empowers the university community to reach its full potential by providing a campus that is safe clean beautiful inspiring and environmentally responsible.

CPFM is committed to collaboration service excellence diversity problemsolving and stewardship. We take pride in ensuring the campus functions seamlessly fostering an environment where educational excellence can thrive.

Campus Planning guides the planning and design of campus to accommodate growth and change while preserving its heritage and enriching environments that support the universitys mission. We are stewards of the legacy we have inherited and will leave to others and we aspire to work collaboratively to create an exceptional and special campus experience through the physical campus environment. Campus Planning offers services in campus planning community planning historic preservation real estate management and space planning.

Position Summary

The Assistant Director Space Management manages the Space Management team within Campus Planning and provides services in campus space planning and space records management. This position manages space requests and space planning projects develops and implements longrange space planning guidelines and provides supervision staff support and professional advice for space management activities at the university.

This position reports to the Director of Campus Planning and works with the Director to set priorities and perform tasks independently while also working as a member of a team. The Assistant Director works closely with the Campus Planning Space Management Team to perform its services and leads team staff in strategic planning on aspects of campus space management including developing objectives and metrics for achieving university space management goals. This position provides expertise advocacy and leadership on issues related to space management; advises administrative leadership in the Space Advisory Group; conducts analytical studies related to campuswide and unitlevel space use; and participates in the management of capital projects to guide programming and surge planning.

Examples of typical work include: analyzing and interpreting physical space data to inform space allocation decisions; working closely with the Office of the Provost to resolve space requests set Space Advisory Group (SAG) meeting agendas and prepare materials for SAG meetings; establishing implementing and updating best practice guidelines for space utilization; serving as a key participant on the Facilities and Administrative (F&A) rate costing team; researching analyzing organizing and directing analytical space studies including campuswide space evaluation and projection and classroom utilization; developing space management tools and processes; and serving as a Campus Planning representative on capital project management teams.

The Assistant Director works collaboratively to develop creative solutions for complex space problems. The position interacts regularly with colleagues in the Office of the Provost Campus Planning Real Estate Team Location Innovation Lab (campus GIS) Design and Construction Office and Facilities Services among others. The position also serves on working committees such as the Science Space Advisory Group (SciSAG) or the Committee on Academic Infrastructure (CAI classroom committee).

This position supervises a planning associate/space analyst and a space data system program analyst.

Minimum Requirements

Bachelors degree in Planning Architecture Interior Architecture Public Administration Industrial Engineering or a related field: AND
3year history of professional experience in space management analysis such as space utilization studies organizational analysis or other related efficiency and research studies; OR space planning architectural programming planning and design issues with public processes.
Lead work or supervisory experience.

Professional Competencies

Demonstrates a high level of competence in space planning and/or space management analysis.
Demonstrates strong analytical skills and experience including experience in generating reports using spreadsheet applications and reporting complex data and information in an organized and understandable manner.
Demonstrates an ability to communicate well both orally and in writing with varied groups and to work effectively with university administrators faculty staff and students as well as with nonuniversity stakeholders.
Able to work with sensitive confidential information in a discreet and ethical manner and in accordance with university policies and local state and federal laws.
Possesses strong organizational time allocation and project management skills and takes initiative.
Demonstrates an understanding of the objectives components and structure of a research university.
Manages people in a way that advances and supports the missions of the office and the university and promotes employee development and morale.
Leads by example and maintains the highest ethical standards within the department and within the university.
Demonstrates the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.

Preferred Qualifications

5year history of professional experience in space management analysis such as space utilization studies organizational analysis or other related efficiency and research studies; OR space planning architectural programming planning and design issues with public processes.
Experience with the operations and dynamics of a research university.
Experience and/or education that provides an understanding of university planning policy issues and processes in particular as related to space use and programming.
Experience in architectural programming.
Experience with group facilitation.

FLSA Exempt: Yes

All offers of employment are contingent upon successful completion of a background check.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit University of Oregon is an equal opportunity affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please contact us at or.

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancyrelated conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information related policies and complaint procedures are listed here.

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