Event and Catering Coordinator
Event and Catering Coordinator
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$ 78000 - 85000
1 Vacancy
Job Description
Job Description/Job Announcement
Title:Events and Catering Coordinator Regular Full Time: 40 hours/week
Salary Hiring Range:$78k$85k Exempt
Reports to: Director of Social Enterprise
Start Date:Summer 2025
Unit: Social Enterprise
The Opportunity:
Are you eager to work at a business with a clear and proven social mission Would you like to earn a competitive salary while feeling great about the meaningful work you do Would you like to have a 3day weekend every single month We are changing lives for the better every single day and are looking for talented individual to help further our mission. We offer a welcoming work culture that prioritizes wellness along with a competitive salary and a commitment to maintaining a healthy worklife balance.
Homeward Bound of Marin is a dynamic and evolving nonprofit agency dedicated to ending homelessness in Marin County through affordable housing development supportive services job training and social enterprise. With a successful 50 year history and strong interdisciplinary partnerships with both private and public organizations Homeward Bound is poised for impactful growth over the next decade.
Homeward Bound offers culinary training to individuals facing barriers to regular employment through the operation of the Fresh Starts Culinary Academy (FSCA). FSCA is an American Culinary Federation (ACF)certified training program designed to provide industrycertified culinary arts training to those with barriers to employment equipping them with the skills needed for jobs in the food service and hospitality industries. We place FSCA graduates into the culinary field and also hire them into our four related culinary social enterprise businesses including an events and catering center monthly celebrity chef demonstration dinners daily mass contract meal production and a line of gourmet dog treats.
Homeward Bound is seeking an Events and Catering Coordinator to join our team of experienced professional chefs and educators to oversee all clients facing operations of the agencys multiple event venues (). The role includes scheduling and coordinating all event venue rentals marketing the spaces and ensuring customer satisfaction and smooth operation of all catered events. The Events and Catering Coordinator will also provide frontofhouse training to students of our Fresh Starts Culinary Academy as well as lead frontofhouse staff on event procedures. Additionally this role will coordinate with the Finance Department to ensure the timely and accurate completion of transactions invoices and sales for the catering and events business.
So if you have a heart and passion for our work and culinary and events planning and training experience we want to hear from you!
The Candidate:
We are looking forsomeone with demonstrated experience and enthusiasm to manage special events and be a part of a growing organization that helps people in Marin County transform their lives through training employment and housing. Our ideal candidate is eager to work collaboratively and creatively with a diverse population.
Qualities
- Steps into the room with an openminded collaborative spirit
- Hospitable and welcoming individual
- Experience with training and staff education
- Equanimity and flexibility
- Sense of humor
- Passion for equity and social justice
- Bilingual speakers highly desirable
Key Responsibilities
Sales
- Schedule all external and internal events and coordinate all event space rentals across the agencys multiple venues
- Work closely with customers from initial call to event wrap to plan menus design room schematics and attend to all event details
- Maintain a skillful working relationship with vendors
- Use invoicing software and CRM system (such as TPP Prism) to coordinate customer transactions and process payments
- Level of proficiency with Microsoft Office Suite (Outlook Word Excel Teams)
- Prepare and provide all invoices in a timely manner
- Update a shared events calendar on a weekly basis to share with the culinary team
- Work with the Development Department and Leadership Team to plan and coordinate internal events
- Market the agencys multiple event venues community teaching kitchen and associated culinary events to repeat and new customers
- Coordinate seasonal menus and pricing with the Catering Chef and relevant staff
- Coordinate all outreach and marketing targets including social media posting for The Key Room venues and Community Teaching Kitchen
Hospitality
- Meet greet and welcome interested parties to the The Key Room and the two Annexes
- Create a welcoming environment for all who visit
- Manage the logistics and operations of all events ensuring a smooth and positive experience for guests
- Uphold our high standard of service and customer satisfaction while also striving for continuous improvement
- Represent Homeward Bound of Marin and its mission at outreach events as needed
- Collect feedback from clients and evaluate successes and identify areas in need of support and improvement
Management
- Collaborate with culinary team to conduct regular assessments and staff development plans
- Manage event setup and tear down; problemsolve issues with staff
- Train and supervise frontofhouse staff on all event procedures
- Lead weekly BEO and FOH meetings with relevant staff
- Manage tabletop inventory for all event spaces
- In conjunction with the Maintenance Team and the Catering Chef manage all event facilities and public common spaces. Ensuring the sites are always customer ready.
Training
- Teach a weekly FrontofHouse module in our Fresh Starts Culinary Academy to establish standardized event procedures with our students
- Train on an ongoing basis our staff who work in frontofhouse in all standardized event procedures
- Foster and environment of career growth and increasing responsibility amongst our staff.
Competency
- Experience managing special events from initial call to event execution.
- Excellent verbal nonverbal and written communication skills
- Detail oriented and organized
- Computer expertise in Microsoft Word and Excel Outlook Mailchimp and Canva a plus
- Ability and commitment to work in a team environment
- Experience with audio/visual equipment and systems or ability to learn AV systems
- Ability to work with diverse staff and clientele
Requirements
- Minimum of 3 years managerial experience in the hospitality industry
- Can lift up to 50 lbs.
- Carry 25 lbs. for short distances
- Stand for 8 hours a day
- Handle exposure to hot and cold environments
Hours
This is a fulltime position requiring 40 hours a week with a flexible schedule based on the operational hours of events which may include some evening and weekend work.
Compensation
The salary range for this position is$78000 $85000. Homeward Bound offers a very competitive benefits package including 100% employer paid medical vision and dental insurance 120 annual vacation hours and a 403(b) retirement plan with discretionary employer match.
To Apply
If you believe this position is right for you please email your resume and cover letter to and include Event Coordinator in the subject line.
Equal Opportunity
Homeward Bound is an equal opportunity employer. We stand for justice and equity. We celebrate diversity and we are committed to creating an inclusive environment for all employees. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws. This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff leave of absence compensation benefits and training.
Background Checks
Homeward Bound is committed to providing safe and productive working learning and living environments for our staff and clients. To achieve that goal we conduct background investigations for all final candidates being considered for employment. Background checks may include but are not limited to criminal history national sex offender search and motor vehicle history.
Required Experience:
IC
Employment Type
Temp
