Hubbard - Office Administrator
Hubbard - Office Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
WeDriveUis the leader in shared mobility solutions that connect communities campuses and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The companys 5500 team members operate 4000 vehicles across 55 U.S. locations providing safe reliable and sustainable options as part of a global family of brands serving more than 1 billionbus and rail passengers on four continents. Visit learn more about our company clients and career opportunities.
Job Description:
The Office Administrator is responsible for all duties related to the operations of the corporate headquarters including ordering and maintaining proper stock of business supplies and food & beverage for the office overseeing incoming/outgoing mail and packages answering and directing phone calls receiving visitors and managing the Company uniform inventory. This role reports to the Director of IT and Workplace Managementand provides administrative support to the Senior Leadership team as needed.
Duties and Responsibilities:
Answer main phone line and direct callers to proper parties taking detailed messages for relevant individuals and departments as needed
Greet announce and direct all office visitors
Maintain organized inventory of all office and kitchen supplies and place orders on a regular basis
Handle all incoming and outgoing mail and deliveries (USPS FedEx UPS etc.)
Manage the Company uniform centralized ordering system and ensure uniform inventory is maintained in a neat and organized fashion
Place food & beverage orders weekly monthly and ondemand
Ensure order and neatness of shared office spaces
Continuously update internal Corporate contact information including phones group email distribution lists business cards etc.
Draft and distribute Corporate communications
Provide administrative support to Senior Leadership including booking and arranging business travel
Complete other administrative duties as needed
Additional duties and responsibilities may apply.
Skills Required and Physical Demands:
Ability to effectively communicate with customers vendors and all employees from drivers to executives
Experienced with Microsoft Office with an emphasis on creating and maintaining spreadsheets
Excellent organization and multitasking skills with strong attention to detail
Superior problemsolving skills with the ability to think on ones feet
Polished and professional in both appearance and conduct
Education and Qualifications:
Hard requirements
A minimum of one year of professional experience in office
administration reception customer service executive assistance or similar field.
Preferred requirements
A Bachelors degree or an Associate degree with equivalent experience
We Offer
Physical Health
- Exceptional Medical Dental Vision and Life Insurance benefits
Financial Health
- Competitive compensation packages
- 401(k) with 4% employer match
- Financial Wellness Tool
- Commuter Benefits
Emotional Health
- Employee Assistance Program (EAP)
- PTO for parttime and fulltime positions
- Paid holidays
- Pet & Legal Insurance
Personal Development
- Onthejob training and skills development
- Internal transfer opportunities for career growth
*Benefits vary by position and location
WeDriveU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment free of discrimination or harassment where thoughts and ideas of all employees are appreciated and respected. We value excellence and recognize that by respecting the diverse backgrounds skills and perspectives of our workforce we will sustain a competitive advantage and remain an employer of choice. We also see diversity as more than policies; it is imperative for enabling us to attract retain and develop the best talent available.
Required Experience:
Unclear Seniority
Employment Type
Hourly
