Executive Assistant I
Executive Assistant I
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Job Description
Position Overview
Job Description
We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration pooling expertise and relationships across industries service offerings and geographies. For over 30 years our clients have trusted us to think strategically execute precisely and deliver premium outcomes to help them grow.
We areambitious in our goals andsteadfast in the belief that clientsdeserve our very best. To achieveour highestaspiration we invest inworldclass teamoriented individuals who are smart driven and principled those whoare eager to be part of something bigger than themselves. When you join Harris Williamsyou are welcomed intoa collegial environment where every individualhas the opportunity tomake an impact in a powerfulandsignificant invite you to learn more about careers at Harris Williams.
Why HW
Diverse responsibilities: You will operate as the center of communication for your team; preparing professional business communications coordinating travel arrangements and expense reports. You will manage complex calendars for multiple executives prioritizing schedules identifying and resolving conflicts on an adhoc basis. You will plan and execute details related to meetings and conferences such as conference room reservations catering audio/video needs and all other essential services.
Collaborative work environment: You will be the point of contact for your team of bankers to the rest of the firm. On a daytoday basis you will work closely with other members of the Operating Support Staff (OSS) and teammates. In a fastpaced environment with constantly shifting priorities willingness to pitch in to assist others is essential.
Professional development: We care about your training and development. New employees will participate in role specific training designed to set you up for success. Over time you may contribute to special projects to streamline and improve current processes or adapt to changing policies.
Engaging culture: We believe talent is our greatest asset. Our people exemplify a team over individual culture and participate in teambuilding events both regional and companywide. In this role you will be a champion of HWs one firm mentality.
About The Role
Harris Williams fosters an inclusive culture through hiring quality people who are committed tenacious and principled dedicated to achieving the right results for our clients the right way. We are committed to building a unique firm by valuing and developing talent.
Employees who thrive at Harris Williams demonstrate the following:
Approach all tasks with humility collaboration and enthusiasm
View challenging tasks as opportunities for growth
Share ideas and credit among peers and teammates
Learn from mentors and serve as mentor to junior team members over time
Be responsive
This is an inoffice role. Light after hour email usage expected
Acknowledge requests and clarify deadlines as needed
Stay aligned with your team on active workstreams and upcoming tasks
Take pride in your work product
Proofread your work to ensure accuracy before distributing
Seek feedback from your bankers during and after project completion
Ask Whats next Work ahead instead of waiting for direction from your team
Maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement tact and discretion
Articulate thoughts and ideas to your teammates and clients both verbally and in writing
As you gain confidence through experience willingness to speak up during internal discussions
Operate as a mentor among peers offering support backup or best practices that may enhance others experience or performance
Be a selfstarter
Exhaust available resources including desktop research leaning on more experienced peers for advice/guidance
Offer creative suggestions as you grow into the role to enhance or create efficiency in existing processes
Proactively identify potential conflicts/issues and propose potential solutions
Be intellectually curious and have a teachable spirit
Ask questions along to way to deepen your understanding of M&A process and your industry group
Understand the deal process from pitch to close. Know where your team of bankers are in the process at any given time to anticipate potential needs or conflicts
Desired Job Specific Competencies Education and Experience:
Proficient in MS Office MS Outlook Word Excel and PowerPoint
Heavy calendar and contact management with potential inbox management over time.
Ability to successfully manage multiple executives inboxes prioritize emails and respond on bankers behalf as appropriate
General Excel formula capabilities to organize data build out specific dashboard requests etc.
Editing and formatting expertise in PowerPoint utilizing templates
Minimum Qualifications:
In order to be considered you must be able to work in Germany without Sponsorship.
You must speak and write both German and English fluently
2 years of related experience
This description reflects the core activities of the role but is not intended to be allinclusive and other duties within the group/department may be required in addition to changes in the emphasis of duties as required from time to time.
Disclaimer:Harris Williams will not accept unsolicited resumes from contingency recruiters. Any such resumes received will not be considered as legitimate submissions andHarris Williams will not pay for the placement of a candidate resulting from the receipt of an unsolicited resume. Furthermore Harris Williams strictly forbids any contingency recruiter from representing the firm in the market without prior consent
Qualifications
Successful candidates must demonstrate appropriate knowledge skills and abilities for a role. Listed below are skills competencies work experience education and required certifications/licensures needed to be successful in this position.
Preferred Skills
Calendar Management Office Administration Organizing Presentation Development Prioritization ResearchingCompetencies
Accuracy and Attention to Detail Confidentiality Desktop Tools Effective Communications Flexibility and Adaptability Office AdministrationWork Experience
Roles at this level typically require a university / college degree with 2 years of relevant professional experience. In lieu of a degree a comparable combination of education job specific certification(s) and experience (including military service) may be considered.Education
BachelorsCertifications
No Required Certification(s)Licenses
No Required License(s)Benefits
PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility options for fulltime employees include: medical/prescription drug coverage (with a Health Savings Account feature) dental and vision options; employee and spouse/child life insurance; short and longterm disability protection; 401(k) with PNC match pension and stock purchase plans; dependent care reimbursement account; backup child/elder care; adoption surrogacy and doula reimbursement; educational assistance including select programs fully paid; a robust wellness program with financial incentives.In addition PNC generally provides the following paid time off depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year unless otherwise required by law; between 15 to 25 vacation days each year depending on career level; and years of service.To learn more about these and other programs including benefits for full time and parttime employees visitYour PNC Total Rewards.
Disability Accommodations Statement
If an accommodation is required to participate in the application process please contact us via email at . Please include accommodation request in the subject line title and be sure to include your name the job ID and your preferred method of contact in the body of the email. Emails not related to accommodation requests will not receive responses. Applicants may also calland say Workday for accommodation assistance. All information provided will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.
At PNC we foster an inclusive and accessible workplace. We provide reasonable accommodations to employment applicants and qualified individuals with a disability who need an accommodation to perform the essential functions of their positions.
Equal Employment Opportunity (EEO)
PNC provides equal employment opportunity to qualified persons regardless of race color sex religion national origin age sexual orientation gender identity disability veteran status or other categories protected by law.
This position is subject to the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA) and for any registered role the Secure and Fair Enforcement for Mortgage Licensing Act of 2008 (SAFE Act) and/or the Financial Industry Regulatory Authority (FINRA) which prohibit the hiring of individuals with certain criminal history.
California Residents
Employment Type
Full-Time
