Administrative Assistant
Administrative Assistant
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Job Description
Special instructions to applicants: Please attach a cover letter and resume as a PDF to avoid formatting issues.
About Rice:
Boasting a 300acre treelined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6to1 undergraduate studenttofaculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing closeknit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.
About George R. Brown School of Engineering and Computing:
The George R. Brown School of Engineering and Computing ranks among the top 20 undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty staff and students in an inclusive environment.
We seek greater representation of women minorities people with disabilities and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought and we support an inclusive environment that fosters interaction and understanding within our diverse community.
Position Summary:
The Administrative Assistant in Dr. Tomsons lab provides essential administrative and operational support to help keep the team organized and efficient. Were looking for someone who is dependable detailoriented and enjoys helping others. A strong work ethic punctuality and a positive attitude are key to success in this role. This is a great opportunity to be part of a collaborative research environment and contribute to the smooth daytoday operations of the lab.
Ideal Candidate Statement:
The ideal candidate is a reliable and organized individual with a strong work ethic who takes initiative and enjoys supporting a collaborative team.
Workplace Requirements:
This position is exclusively onsite necessitating all duties to be performed in Rice policy 440work arrangements may be subject to change.
Hiring Range: This position is a parttime 20hour per week position with a salary range of $16.83 $20.24/hr. *NonExempt (hourly) positions underFLSA are eligible for overtime.
Minimum Requirements:
- High School Diploma or equivalent
- 0 1 year of administrative assistant experience
- In lieu of experience requirement additional related education above and beyond what is required on an equivalent yearforyear basis may be substituted
Skills:
- Basic computer skills and demonstrated experience with office software and email applications
- Ability to follow through and complete assigned tasks
- Good organizational skills and attention to detail
- Good verbal and written communication skills
- Good customer service and interpersonal skills
Essential Functions:
- Greets visitors and routes them to appropriate individuals answers phones and serves as a resource on school procedures and general inquiries
- Distributes routine communications such as memos notices emails and letters
- Enters data into basic tables reports and spreadsheets makes copies and monitors and orders office supplies
- Tracks facility and office equipment such as keys vehicles and projectors via logs and schedules repairs as needed
- Reviews invoices for accuracy and initiates purchase requisitions
- Arranges meetings and assists with routine conferences including scheduling rooms managing equipment ordering meals and assembling materials
- Makes travel arrangements
- Creates and maintains files and filing systems
- Sets up office spaces and/or supports coordination of basic office moves
- May provide guidance to temporary and student employees on routine matters
- Performs other duties as assigned
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center ator for support.
If you have any additional questions please email us at. Thank you for your interest in employment with Rice University.
Employment Type
Full-Time
