Administrative Specialist (Administrative Specialist 1)
Administrative Specialist (Administrative Specialist 1)
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$ 3705 - 5066
1 Vacancy
Job Description
Initial Posting Date:
04/28/2025Application Deadline:
05/12/2025Agency:
Department of Consumer & Business ServicesSalary Range:
$3705 $5066Position Type:
EmployeePosition Title:
Administrative Specialist (Administrative Specialist 1)Job Description:
Our mission...
To equitably protect and empower consumers and workers while maintaining a predictable yet innovative regulatory environment for the businesses we regulate.
This position is represented by the Service Employees International Union (SEIU).
Recruitment Timeline:
*These dates are approximate and are subject to change.*
Recruitment closes: May 12 2025
Interviews: May
Anticipated start date: July 1 2025
Whats in it for you:
Rewarding work in a productive and creative environment
Colleagues who are passionate about public service
Work/life balance 11 paid holidays a year and a competitive benefits package
Advancement and learning opportunities that will help grow your career with the State of Oregon
Possible eligibility for the Public Service Loan Forgiveness Program
Due to the nature of the duties performed by this position remote work is not available.
Heres what you will do:
As an Administrative Specialist you will provide administrative support to the Medford field office and ensure workflow processes meet compliance standards as outlined in the Oregon Safe Employment Act. Duties include:
Evaluating inspection reports to determine if reports orders citations or other correspondence is needed
Drafting orders corrective action letters and other notifications for review and delivery by appropriate staff
Tracking and monitoring inspection activities to identify regulated timelines and ensure deadlines are met by inspection staff
Generating varied and complex reports for inspection staff as needed
Tracking monitoring and evaluating case files for missed deadlines or incomplete actions notifying appropriate inspection staff of needed response
Maintaining programrelated records including but not limited to: inspection activity reports referrals extensions confidential information complaints production procedure and work reports
Assisting staff members with routine computer issues and providing minor system support
For a complete listing of the duties and responsibilities of this position please review the position description by clicking here.
Heres what you need to qualify:
Minimum Qualifications:
Two years of secretarial or basic administrative support experience that includes records processing generating documents and gathering and sorting data
OR
An associate degree in general office occupations and one year of experience with records processing generating documents and gathering and sorting data
OR
An equivalent combination of education and experience
Requested Skills:
Strong and diplomatic verbal and written communication skills
Skilled in deescalation and interviewing techniques
Expert proficiency in spelling grammar and punctuation with a focus on accuracy
Strong comprehension of IT systems and software with an ability to provide minor technical support
Preference may be given to candidates who are able to speak read and write Spanish fluently
Application information:
A resume and cover letter are required for this job posting. Please attach them in the Resume / Cover Letter section of the application.
Please ensure that you clearly demonstrate in your application materials that you meet the qualifications and requested skills listed above and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.
You may be asked to submit a skills assessment a writing sample or a video interview as part of the application screening process.
Additional information:
Per the Pay Equity Law passed in 2017 a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience education training and certifications documented in the application materials. On average candidates new to state service will most likely be offered compensation in the lower to midlevel of the salary range.
The salary range listed is the nonPERS eligible rate. If youre already a participating PERS member or once you become PERS eligible after 6 months of employment the salary range will increase by 6.95% and the required 6% employee retirement contribution will be deducted from your pay.
This position is subject to a fingerprint background check for any convictions directly related to its duties and responsibilities. Only jobrelated convictions will be considered and will not automatically disqualify the candidate.
Eligible veterans who meet the qualifications will be given veterans preference. For further information please see the following website: Veterans Resources. NOTE: If claiming veterans preference please be sure to check your Workday account for pending tasks or actions under your My Applications section.
We hire preferred workers! For more information please visit our website: Preferred Worker Program.
The Department of Consumer and Business Services (DCBS) does not offer VISA sponsorships. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet our agency employment eligibility standards. Within three days of hire you will be required to complete the US Department of Homeland Securitys I9 form confirming authorization to work in the United States. DCBS will use EVerify to confirm that you are authorized to work in the United States.
Helpful links and contact information:
Learn more about DCBS
DCBS Career Fairs and Workshops
Understanding the State Application Process
For more information you may contact us by email at .
DCBS is fully committed to attracting retaining developing and promoting the most qualified candidates without regard to their race gender color religion sexual orientation national origin age physical or mental disability or veteran status. For more information please visit our diversity equity and inclusion webpage.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
