Executive Coordinator, Office of the Deputy Vice-Chancellor, STEM College
Executive Coordinator, Office of the Deputy Vice-Chancellor, STEM College
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Overview:
Provide high level administrative and secretarial support to the Deputy ViceChancellor (DVC) of the STEM College
Make a meaningful impact across the University by engaging with senior leaders and external partners
Fulltime HEW 7 ongoing appointment based at the City Campus but may be required to work and/or be based at other campuses of the University.
About the Role
The Executive Coordinator provides critical executive and administrative support to the Deputy ViceChancellor (DVC) STEM and the Office of the DVC STEM ensuring the smooth operation of daytoday activities across the STEM College. Acting as the first point of contact for the DVC the role requires a high level of discretion initiative and professionalism with regular interaction across the University and with external stakeholders. This role will see you:
Managing the DVCs complex calendar travel arrangements and meeting coordination
Preparing highquality briefing materials correspondence and reports
Coordinating key meetings and universitywide events including agendas minutes and followup action
Supporting the operation of governance committees and internal communications
Overseeing office and records management in line with university procedures
Facilitating timely and effective communication with senior staff government representatives and external organisations
Assisting with the delivery of special projects and strategic initiatives led by the DVC STEM
About You
Youre an experienced executive support professional with a strong background in highlevel administration ideally within a university or similarly complex environment. You bring discretion initiative and the ability to manage competing priorities with professionalism.
Were looking for someone who can demonstrate:
Executivelevel support experience in a large fastpaced organisation.
Excellent communication skills with a collaborative clientfocused approach.
Initiative and strong problemsolving skills with the ability to work independently and handle sensitive matters.
Advanced proficiency in Microsoft Office and digital document management tools.
Experience in financial administration (highly desirable).
Understanding of the tertiary education sector (highly desirable).
Qualifications
A tertiary qualification with subsequent relevant experience and/or an equivalent combination of relevant education/training and extensive experience.
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
ToApply
Please submit your CV cover letter and addressed Key Selection Criteria for this position by clicking on the Apply link at the top of this page.
For further information about this position please see the Position Description hyperlinked below or contact Judy McGannon General ManagerCollege Operations STEM College at Senior Talent Acquisition Advisor Jennifer Pham via email at or Aleksandra Besia Senior Talent Acquisition Advisor via email at
Position Description Executive Coordinator to the STEM College DVC
Please note if you are viewing this advert from an external site please click apply and you will be redirected to RMITs Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades position description links may not work on LinkedIn advertisements.
Applications Close:
18 May 2025 11.59 pmRMIT is an equal opportunity employer committed tobeinga child safe organisation. We are dedicated to attracting retaining and developing our people regardless of gender identity ethnicity sexual orientation disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
At RMIT we are committed to supporting adjustments throughout the recruitment and selection process as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements please contact Dani via or visit our Careers page for more contact information are a Circle Back Initiative Employer we commit to respond to every applicant.
Required Experience:
IC
Employment Type
Full-Time
