Merchandising Administrative Assistant

POSITION SUMMARY:

The Administrative Assistant is responsible for providing administrative and clerical support to the Head of the Department. Duties may be complex in nature may involve access to confidential information as well as normal secretarial activities i.e.: screening and routing phone calls scheduling appointments invoice and bill payment processing etc.

ESSENTIAL FUNCTIONS:

• Assists in daily business of the department which includes general office work answering phones managing correspondence sorting and distributing mail photocopying faxing and filing.
• Orders office supplies schedules and coordinates internal and external meetings appointments manages calendars and makes travel arrangements.
• Assures that all assigned projects are completed in a timely and efficient manner and followup is done on all administrative details.
• Maintains department attendance records for payroll reports time reporting and distributes payroll checks.
• Account codes and processes bills invoices and expense reports routing for appropriate signature.
• Coordinates with Facilities department for associate moves adds and changes as well as conference room arrangements.
• Manages departmental records and contracts including tracking contract status vendor follow up scanning and retrieval.
• Coordinates updates publication and distribution of monthly department reports and project schedules.
• ALL OTHER DUTIES AS ASSIGNED

EXPERIENCE/QUALIFICATIONS:

• Preferred: Twoor more years of college
• Experience: Five plusyears of experience as an Office Manager or Administrative Assistant

KNOWLEDGE SKILLS AND ABILITY:

• Must have solid working knowledge of Microsoft Office Suite and Visio.
• Excellent communication skills are essential.
• Must be analytical and have project management experience.

TRAVEL REQUIREMENTS:

• Minimal

PHYSICAL REQUIREMENTS:

• Regular computer work standing and sitting
• Occasional walking and lifting
• Seldom to never lifting up to 50lbs
  

INDEPENDENT JUDGEMENT:

• Performs duties within scope of general company policies procedures and objectives. Analyzes problems and performs needs assessments. Uses judgment in adapting broad guidelines to achieve desired result. Regular exercise of independent judgment within accepted practices. Makes recommendations that affect policies procedures and practices.

Full Time Benefits Summary:
Enjoy discounts on retail merchandise our restaurants worldclass resorts and conservation attractions!

• Medical
• Dental
• Vision
• Health Savings Account
• Flexible Spending Account
• Voluntary benefits
• 401k Retirement Savings
• Paid holidays
• Paid vacation
• Paid sick time
• Bass Pro Cares Fund
• And more!

Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race color creed religion sex pregnancy sexual orientation gender identity age national origin ancestry citizenship status disability veteran status genetic information or any other basis protected by applicable federal state or local law.

Reasonable Accommodations

Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.
If you need a reasonable accommodation for any part of the application process please visit your nearest location or contact us at