Personal Assistant with Accounts Experience (Newcastle)
Personal Assistant with Accounts Experience (Newcastle)
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Salary Not Disclosed
1 Vacancy
Job Description
Introduction
We are seeking a highly organized and detailoriented Personal Assistant (PA) with experience in Accounts administration to provide comprehensive support to a Senior Manager. This role combines traditional personal assistant responsibilities with a strong understanding of basic accounting principles and tasks. The ideal candidate will have excellent organizational skills a high level of professionalism and the ability to multitask effectively in a dynamic work environment.
Duties & Responsibilities
Administrative Support:
- Provide daytoday administrative support to the Manager including calendar management scheduling meetings and handling correspondence.
- Screen and prioritize calls emails and other forms of communication.
- Prepare and organize travel arrangements including flight accommodation and itineraries.
- Organize and maintain files documents and records both digital and paperbased.
- Handle confidential and sensitive information with discretion and professionalism.
- Perform general office duties such as ordering supplies managing office maintenance and liaising with service providers.
Accounts & Financial Support:
- Assist with basic accounting tasks including invoice preparation expense tracking and reconciliation.
- Maintain accurate records of financial transactions and assist in the preparation of financial reports.
- Support the budgeting process and ensure timely processing of invoices and payments.
- Liaise with vendors clients and internal departments regarding financial matters.
- Assist with payroll preparation including tracking employee hours managing expenses and reconciling accounts.
- Prepare financial spreadsheets and reports using Excel or other accounting software.
- Ensure adherence to company financial policies and procedures.
Project Management:
- Assist in managing small projects or tasks ensuring deadlines are met and milestones are achieved.
- Provide support in organizing events meetings or conferences including budgeting and vendor coordination.
Other Duties as Assigned:
- Undertake any other tasks or responsibilities as required by the Manager to ensure the smooth running of daily operations.
Requirements:
- Proven experience as a Personal Assistant Executive Assistant or in a similar administrative role.
- Solid background in accounts or financial administration with a basic understanding of accounting principles.
- Strong proficiency in Microsoft Office Suite
- Excellent written and verbal communication skills.
- Ability to handle multiple tasks prioritize effectively and meet deadlines.
- Strong attention to detail and accuracy especially in financial matters.
- Highly organized with the ability to work independently and as part of a team.
- Discretion and integrity when handling confidential information.
- A proactive attitude with the ability to anticipate needs and take initiative.
- A relevant degree or qualification in Business Finance or a related field is a plus.
Desired Experience & Qualification
Matric
Degree Diploma Certification or training in accounting or finance
Minimum of 2 years experionce as a Personal Assistant
Package & Remuneration
R8500.00 per month
Employment Type
Full-Time
