Administrative Assistant

JOB SUMMARY

Job Profile Summary

This position supports the Director of Engineering as well as the Engineering team with administrative functions

Essential Functions and Responsibilities

• Supports director of Engineer with special administrative projects Outlook scheduling staff commitments and deadline tracking document retention and calendar management.

• Codes invoices in PeopleSoft and routes to appropriate Project Manager for payment approval.

• Assists with compiling and developing quarterly updates to the Engineering departmental budget and monthly variance reports.

• Coordinates meetings conference calls teambuilding events and inhouse vendor luncheon presentations.

• Arranges travel accommodations manages PCards and expense reports for the Engineering team.

• Prepares routine correspondences.

• Performs clerical duties such as filing typing ordering office supplies copying faxing and distributing mail.

• Performs general clerical duties.

• Assists other Administrative Assistants throughout the company as needed.

Education

• Associates Degree or equivalent office administration experience as follows

Work Experience

• Administrative background with 35 years of experience

• Experience in use and function of office equipment applicable to position including accessing and using computer and applicable software applications

• Experience with and/or working knowledge of functions terminology and policies and procedures applicable to position

• Experience with and/or working knowledge of company accounting customer services and operating policies and procedures

• Experience with and thorough knowledge of generally accepted standards for grammar and punctuation

• Experience and training related to:

  • Word processing spreadsheet and presentation software

  • Developing and/or maintaining filing systems and data bases

  • Handling confidential information

  • Planning conferences and meetings

  • Coordinating travel arrangements

• Experience interacting advising training directing and communicating effectively

• Experience composing and preparing correspondence and reports

Knowledge Skills and Abilities

• Knowledge of energy industry practices and terminology.

• Knowledge of full Microsoft Office package (Word Excel PowerPoint and Outlook)

• Knowledge of Microsoft SharePoint is preferred.

• Knowledge of: company organizational structures terminology and policies and procedures

• Skills in: keyboarding

• Ability to consistently deliver superior customer service to internal and external contacts.

• Ability to: apply addition subtraction multiplication and division. Application of decimals and percentages.

• Ability to: coordinate activities and/or disseminate and compile information related to budgets meeting/travel arrangements corporate activities employee programs etc.

• Ability to: communicate and/or exchange information and instructions

• Ability to communicate with all levels (senior middle management Board of Directors field employees etc.)

• Ability to handle sensitive and confidential information with extreme professionalism and discretion

Licenses and Certifications

• None required

Strength Factor Rating Physical Demands/Requirements

• Sedentary Work Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Strength Factor Description Physical Demands/Requirements

• Standing: Remaining on ones feet in an upright position at a work station without moving about (Occasionally)

• Walking: Moving about on foot (Frequently)

• Sitting: Remaining in a seated position (Constantly)

• Lifting: Raising or lowering an object from one level to another (includes upward pulling) (Occasionally)

• Carrying: Transporting an object usually holding it in the hands or arms or on the shoulder (Occasionally)

• Pushing: Exerting force upon an object so that the object moves away from the force (Occasionally)

• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking) (Occasionally)

• Climbing: Ladders Stairs (Occasionally)

• Balancing: Maintaining body equilibrium to prevent falling (Occasionally)

• Stooping: Bending the body downward and forward by bending the spine at the waist (Occasionally)

• Kneeling: Bending the legs at the knees to come to rest on the knee or knees (Occasionally)

• Crouching: Bending the body downward and forward by bending the legs and spine (Occasionally)

• Crawling: Moving about on the hands and arms in any direction (Occasionally)

• Reaching: Extending hands and arms in any direction (Constantly)

• Handling: Seizing holding grasping turning or otherwise working with the hand or hands (Manual Dexterity) (Constantly)

• Fingering: Picking pinching or otherwise working with the fingers primarily (Finger Dexterity) (Constantly)

• Feeling: Perceiving such attributes of objects/materials as size shape temperature texture movement or pulsation by receptors in the skin particularly those of the finger tips (Constantly)

• Talking: Expressing or exchanging ideas/information by means of the spoken word (Frequently)

• Hearing: Perceiving the nature of sound by the ear (Frequently)

• Tasting/Smelling: (Occasionally)

• Near Vision: Clarity of vision at 20 inches or less (Constantly)

• Far Vision: Clarity of vision at 20 feet for more (Frequently)

• Depth Perception: Threedimensional vision; ability to judge distances and spatial relationships so as to see objects where and as they actually are (Frequently)

• Vision: Color The ability to identify and distinguish colors (Constantly)

Working Conditions/Environment

• Employee is subject to inside environmental conditions

Working Conditions

• Well lighted climate controlled areas (Constantly)

• Frequent repetitive motion (Constantly)

• CRT (Computer Monitor(s)) (Constantly)

Travel

• None required

Driving

• Based on assigned tasks employee may be assigned a company vehicle requiring the applicable drivers license

ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race color sex pregnancy sexual orientation age religion creed national origin gender identity disability military/veteran status genetic information or any other categories protected by applicable law.

The job description is not intended to be a complete list of all responsibilities duties or skills required for the job and is subject to review and change at any time with or without notice in accordance with the needs of ONEOK.

ONEOK is committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations upon request for individuals to participate in the application and hiring process. To request an accommodation email or call. #LIHYBRID