Athletic Director Administrative Assistant
Athletic Director Administrative Assistant
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Job Description
Title: Assistant to the Athletic Director
Reports To: Athletic Director
Status & Classification: FullTime Salary NonExempt
The Administrative Assistant to the Athletic Director provides essential clerical and organizational support to the high school athletic department. This position plays a vital role in maintaining effective communication ensuring compliance with school and state athletic regulations and assisting in the smooth coordination of athletic programs events and daily operations.
Essential Functions
- Assist the Athletic Director with daily administrative tasks scheduling and communications.
- Answer incoming phone calls as needed; answers questions resolves issues takes messages forwards calls to appropriate parties.
- Coordinate logistics for athletic events including facility reservations transportation payment of officials and controlling ticketing links.
- Prepare and distribute team schedules event flyers and announcements to students parents and staff.
- Track and manage athletic budgets requisitions and purchase orders for equipment and uniforms.
- Serve as the point of contact for parents coaches and vendors regarding athletic matters.
- Crosscommunication between multiple school departments.
- Organize banquets awards ceremonies and seasonal recognition events.
- Perform other duties as assigned by the Athletic Director.
Qualifications
- High school diploma or equivalent required; additional education or training in office administration preferred.
- 35 years of administrative experience ideally in a school setting.
- Strong organizational interpersonal and multitasking skills.
- Proficient in Microsoft Office Google Workspace and data management systems.
- Ability to handle confidential information with discretion.
- Flexibility to work occasional evenings or weekends for school sporting events.
- Familiarity with high school athletics programs and regulations is a plus.
Physical Requirements and Work Environment
- Regularly sit talk hear and visually intercept visitors.
- Be able to occasionally lift up to 30 lbs.
- Regularly use close and distance vision.
- Work at a desk and computer screen for extended periods of time.
- Turn bend reach and occasionally use a ladder.
- Work in a traditional climate controlled office environment.
May 2025
Required Experience:
Director
Employment Type
Full Time
