District Admin Support (Office Specialist 2)
District Admin Support (Office Specialist 2)
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$ 3429 - 4622
1 Vacancy
Job Description
Initial Posting Date:
05/05/2025Application Deadline:
05/12/2025Agency:
Department of Human ServicesSalary Range:
$3429 $4622Position Type:
EmployeePosition Title:
District Admin Support (Office Specialist 2)Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Would you like an opportunity in a career that is both rewarding and provides an opportunity for growth Would you be interested in joining a team that is passionate about serving children families and communitiesIf so apply today!
We are seeking a District Admin Support (Office Specialist 2) to join our District 4 (Benton Linn and Lincoln County) ODHS program team.
Together we can create lasting change!
Summary of Duties
As a District Admin Support you will:
Provide general clerical support to caseworkers and unit supervisors.
Ensure timely production of all payments.
Ensure policy/procedural requirements forms and letters are in accordance with ODHS policy and procedures.
Process all paperwork and payments which guarantees documentation of responsible services to clients and consumers within the district.
Perform a wide variety of administrative general office and record processing activities to ensure timely and accurate support service to the district staff and clients.
Guarantees compliance with State and Federal laws to ensure maximum funding for all District programs.
Minimum Qualifications
Two years of general clerical experience that includes keyboarding word processing or other experience generating documents; OR
An associate degree in any field;OR
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
Previous Administrative experience with working knowledge of office procedures.
Experience utilizing time management and prioritization skills to track and complete tasks.
Experience listening and to understanding peoples values needs desires and even their traumaresponses.
Experience answering multiline phones and directing calls to the appropriate staff.
Experience conducting work that requires attention to detail particularly when creating or reviewing documents.
Experience coordinating meetings and taking meeting minutes.
Experience with Microsoft Office and demonstrated attention to accuracy while entering information into computer systems.
Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.
Please make sure your application materials including your resume and job history (with clear start and end dates for each role) as well as your completed graduation date are clearly outlined as this information will be used to determine your starting salary range. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
The use of outside resources such as Artificial Intelligence (AI) software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference. These questions are necessary to complete the application process.
Working Conditions
Work Locations: Offices homes of participants and community sites.
Travel: Occasional travel for meetings trainings and other case related activities. This includes required occasional overnight travel.
Hours: Regular work week with fluctuating hours; occasional overtime may be needed including evenings and weekends.
Physical Requirements: Frequent physical activity including lifting up to 50 pounds and assisting children with car seats.
This role involves handling sensitive topics related to trauma abuse and crises requiring a traumainformed approach that is essential to ensure a safe environment.
You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
Be prepared for stressful situations that require quick decisionmaking to ensure safety for yourself and others.
Background Checks and Requirements
If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I9 form confirming authorization to work in the United States. ODHS will use EVerify to confirm that you are authorized to work in the United States.
Finalists must be cleared by the FBI Criminal Justice Information Services (CJIS) through a fingerprintbased criminal records check.
A valid drivers license and acceptable driving record are required for this position.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans preference:
General Information
This is a permanent fulltime position and is represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) application questions or jobspecific questions.
The recruiter for this position is Nadja Rue. If you contact the recruiter please include the job requisition number: REQ179316.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
