Executive Assistant
Executive Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Overview:
The Executive Assistant plays a vital role in supporting KIPP Kansas Citys executive leadership by managing schedules communications and project coordination. This role requires a highly organized detailoriented and proactive individual who can handle a fastpaced environment and represent the organization with professionalism and efficiency.
Key Responsibilities:
Administrative Support
- Manage the executives calendar coordinating meetings appointments and events with a focus on maximizing efficiency and ensuring alignment with organizational priorities.
- Serve as the primary point of contact between the executive office and internal/external stakeholders handling inquiries relaying messages and facilitating communication.
- Arrange travel logistics including booking flights accommodations and transportation as well as preparing detailed itineraries.
- Prepare edit and proofread correspondence reports presentations and other documents on behalf of the executive team.
- Ensure timely followup on action items and assist in prioritizing tasks and projects for the executive(s).
Meeting and Event Coordination
- Organize and manage logistics for meetings including scheduling preparing agendas coordinating AV/IT needs and taking minutes.
- Coordinate and support team events retreats and offsite meetings handling all logistics such as venue selection catering and agenda planning.
- Prepare materials for meetings and presentations ensuring all information is accurate relevant and accessible.
Communication and Relationship Management
- Foster strong working relationships across the organization and with external partners acting as a professional representative of the executive office.
- Handle confidential information with integrity and discretion safeguarding sensitive organizational data.
- Draft proofread and send communications on behalf of the executive team ensuring alignment with organizational tone and messaging.
Qualifications :
Qualifications:
- Bachelors degree preferred but not required; equivalent work experience considered.
- Minimum of 35 years of experience in an executive or administrative support role preferably in an educational or nonprofit environment.
Skills and Competencies:
- Commitment to KIPP KCs mission and values
- Ability to work collaboratively in a diverse environment
- Demonstrates a commitment to diversity equity and inclusion
- Fosters an inclusive environment for students staff and families
- Works effectively with colleagues and stakeholders
- Builds strong relationships within the KIPP KC community
- Proven ability to handle multiple priorities manage time effectively and maintain strong organizational systems
- Excellent written and verbal communication skills; able to draft edit and proofread documents with a high level of accuracy and professionalism
- High ethical standards and respect for handling confidential information with care and discretion
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and experience with other office management software; familiarity with project management and scheduling software is a plus.
Physical Requirements:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- The person in this position needs to be able to move about inside and outside the school or office throughout the workday.
- The candidate is expected to attend conferences meetings and training sessions both virtually and in person within the Region.
Additional Information :
Work Environment
- Reports to work MondayFriday and some weekends.
- A typical school or office environment with frequent interruptions.
Travel Requirements:
- Ability to travel to work location.
Compensation and Benefits:
Salary is based on years of experience educational background and level of expertise.
As a fulltime KIPP Kansas City employee you are eligible to participate in all KIPP Kansas City benefit plans. We offer a comprehensive range of benefits with competitive rates including medical dental and vision options as well as life insurance fertility and disability plans.
KIPP Kansas City is committed to the professional growth and development of our staff. We provide numerous opportunities for advancement ongoing professional development and leadership training to help you achieve your career goals.
KIPP Kansas City provides equal employment opportunities for all applicants and employees. As an equal opportunity employer we hire without consideration of race religion creed color national origin age gender sexual orientation marital status veteran status or disability.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
