Compliance, Assistant Chief
Compliance, Assistant Chief
Posted on :
09-05-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
09-05-2025
Job Description
Assistant Chief of Compliance
Our mission is to provide quality customer service to the people of Hamilton County promote access to justice for all manage financial services for the justice system and ensure the integrity preservation and accuracy of our court records while providing fair and timely access to them. The Clerks Office is committed to our 200 employees. We strive to create a work environment where employees thrive engage feel supported and find community. We aim to be the employerofchoice for public sector employees in the region by purposefully defining our culture providing professional training and personal growth opportunities recognizing and rewarding performance and encouraging our employees to innovate and lead.
REPORTS TO: Chief Compliance Officer
STATUS: FullTime
FLSA STATUS: Exempt
CIVIL SERVICE: Unclassified
JOB LOCATION: Hamilton County Courthouse
HOURS: 40 hours/week; Monday Friday; 8:00 am 4:00 pm
TRAVEL REQUIREMENTS: Minimal. Travel is primarily local during business day.
PAY GRADE: $3076.93 paid biweekly
SUPERVISORY RESPONSIBILITIES: No
QUALIFICATIONS:
- Bachelors degree in public administration compliance legal studies or a related discipline and a minimum of five (5) years of experience in a public sector regulatory or courtbased environment; or
- Masters degree in public administration compliance legal studies or a related discipline and a minimum of three (3) years of experience in a public sector regulatory or courtbased environment; or
- Juris Doctor (J.D.) degree from an accredited law school with licensure in good standing in any U.S. state or territory and at least one (1) year of experience in a public sector regulatory or courtbased environment; or
- Any equivalent combination of education experience and training that provides the required knowledge skills and abilities will be considered.
JOB OVERVIEW:
The Staff Attorney plays an important advisory role within the Hamilton County Clerk of Courts safeguarding compliance with legal and regulatory requirements supporting operational excellence and strengthening the Clerks mission of access to justice service and integrity. Reporting directly to the Chief Compliance Officer the Staff Attorney monitors legal developments manages compliance programs oversees public records governance and advises senior leadership to ensure transparency fairness and operational integrity.
As the Staff Attorney you are expected to:
Demonstrate Strong Legal & Compliance Expertise Maintain a deep understanding of administrative law compliance frameworks and court operations to ensure the organization meets all legal obligations.
Commit to Public Transparency & Accountability Uphold public records management best practices ensuring open government principles and responsive service.
Lead Strategic Policy Development Develop maintain and continuously improve policies that promote operational efficiency and legal compliance.
Collaborate and Build Relationships Work across divisions with external agencies and with diverse stakeholders to foster strong partnerships and clear communication.
Adaptability & ForwardThinking Mindset Proactively navigate legal changes enhance office processes and promote a culture of continuous improvement.
Demonstrate Strong Legal & Compliance Expertise Maintain a deep understanding of administrative law compliance frameworks and court operations to ensure the organization meets all legal obligations.
Commit to Public Transparency & Accountability Uphold public records management best practices ensuring open government principles and responsive service.
Lead Strategic Policy Development Develop maintain and continuously improve policies that promote operational efficiency and legal compliance.
Collaborate and Build Relationships Work across divisions with external agencies and with diverse stakeholders to foster strong partnerships and clear communication.
Adaptability & ForwardThinking Mindset Proactively navigate legal changes enhance office processes and promote a culture of continuous improvement.
This position requires a highly motivated attorney who thrives in a dynamic public sector environment values continuous learning and innovation and is committed to making a lasting impact on the justice system.
ESSENTIAL DUTIES:
45% Compliance Management Legal Advising & Risk Mitigation
- Serve as a member of the management team providing proactive legal and compliance guidance advising on compliancerelated matters and contributing to strategic initiatives.
- Maintain a comprehensive compliance program to ensure adherence to federal state and local laws and regulations.
- Build and maintain a culture of integrity accountability and compliance throughout the organization.
- Provide timely solutionsfocused legal advice to leadership on issues related to compliance administrative rules and case law.
- Conduct legal research and analysis to support leadership decisionmaking drafting clear memoranda correspondence and guidance documents.
- Monitor new legislation administrative rules and court decisions to communicate potential impacts to the Clerks Office.
- Identify potential compliance risks and recommend mitigation strategies to leadership.
30% Public Records & Information Governance
- Oversee the public records request process personally managing complex or sensitive records requests to ensure legal compliance and transparency.
- Ensure timely accurate and legally compliant responses to all public records requests.
- Manage processes and employee efforts for redaction public access and confidential information protection.
- Implement and maintain policies for information governance confirming transparency and accountability across all divisions of the Clerks office and ensuring consistent records management practices.
15% Policy Development & Oversight
- Work with the Chief of Compliance leading the development review and continuous improvement of internal policies procedures and controls.
- Ensure all office policies align with current regulatory and statutory standards.
- Design and deliver training programs to ensure understanding and adherence to compliancerelated policies.
- Collaborate with crossfunctional teams to develop maintain and communicate a comprehensive policy and procedure library.
- Evaluate policy effectiveness through regular audits feedback collection and process reviews.
10% External Engagements & Relations
- Serve as a liaison between the Clerks Office and external partners for all legal and compliance matters.
- Represent the organization at public meetings conferences and training sessions related to legal and compliance topics.
- Build and maintain strong working relationships with regulatory agencies legal industry associations and other key stakeholders.
- Coordinate collaborative initiatives with other government agencies to promote shared compliance efforts.
OTHER DUTIES AS ASSIGNED
PREFERRED SKILLS:
Knowledge of:
- The statutes rules regulations principles practices and procedures pertaining to the operation of the Clerk of Courts and the broader legal system or the ability to efficiently locate and interpret such information.
Ability to:
- Interact and build trusting respectful relationships with people of diverse backgrounds personalities and characteristics including but not limited to age genderidentity race/ethnicity religious beliefs disability status sexual orientation socioeconomic status and physical appearance.
- Maintain a professional demeanor at all times and act in accordance with the office values of respect integrity and fairness kindness and serving others.
- Efficiently solve complex and routine problems in a timely and thoughtful manner.
- Develop and improve current processes being innovative thinking longterm while also focusing on the daytoday.
- Research information benchmark with others and analyze data to arrive at valid conclusions recommendations and plans of action.
- Interpret and apply laws regulations and policies accurately and consistently to support decisionmaking.
- Communicate both verbally and in writing with high competence tailored appropriately to diverse audiences.
- Meet and deal courteously with the public in an effective professional and empathetic manner.
- Work in a fastpaced automated environment that experiences many interruptions.
- Quickly adapt to new situations providing guidance to employees at all levels and divisions of the Clerk of Courts.
- Work collaboratively across teams and divisions to best serve the public.
PHYSICAL DEMANDS & WORKING CONDITIONS:
- This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers and filing cabinets. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a sedentary job and the employee will sit 75% of their workday. The employee is expected to use a computer keyboard for extended periods of time and lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
The Hamilton County Clerk of Courts is committed to providing a work environment where all employees are treated fairly and equally in all terms and conditions of employment and all decisions concerning Clerk employees or applicants shall be made without regard to race sex gender identity religion national origin sexual orientation age or disability. We have zero tolerance for violations of employee rights harassment or discrimination based on any of the above criteria.
Required Experience:
Chief
Employment Type
Full Time
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