Administrative Assistant
Administrative Assistant
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Job Description
Description
We are seeking an organized and detailoriented Administrative Assistant to support daily office operations. This role involves a variety of administrative tasks including the preparation and processing of documents shipments and financials. The ideal candidate will possess strong multitasking skills an ability to work independently and attention to detail. The Administrative Assistant will also be expected to provide backup support for phone management when needed.
Key Responsibilities:
- Assemble tax returns by gathering necessary documents and ensuring accuracy.
- Prepare UPS shipments including labeling packaging and scheduling pickups.
- Process financial documents and assist with the preparation of reports.
- Handle outgoing mail by sorting labeling and ensuring timely distribution.
- Collect shredding materials and ensure secure disposal of sensitive documents.
- Monitor and check office supplies; stock inventory and place orders as needed.
- Regularly update views and manage information within Workstream.
- Scan documents and files to maintain digital records and ensure accessibility.
- Serve as a backup for answering phones and directing calls as necessary.
Requirements
High school diploma or equivalent degree
2 years of experience
Ability to multitask
Excellent verbal and written communication
Ability to follow instructions
Ability to manage time effectively
Certifications Licenses Registrations
None
Employment Type
Full Time
