Receptionist
Receptionist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Receptionist
Department: Administration
Reports to: Corporate Business Manager
Date: 3/31/23
Benefits
- Compensation: $22 per hour
- 401(k) matching and profit sharing
- Dental insurance
- Heath savings account
- Health insurance
- Paid time off
- Vision insurance
Summary
The Receptionist performs routine clerical secretarial and administrative work.
Essential Functions:
- Answer and transfer inbound phone calls.
- Tally and Log parts calls daily and distribute spreadsheets weekly
- Prepare Parts Calls spreadsheets for other branches
- Distribute faxes to the appropriate mailboxes/departments.
- Sort and distribute incoming mail.
- Scanning and archiving inbound invoices into Share drive (payables)
- Sort and mail daily parts and rental invoices
- Log and distribute sales and service invoices
- Keep up to date on postage prices. (First class priority express certified etc)
- Monitor postage meter balance and fill as needed.
- Schedule regular maintenance for copier and postage machine
- Take inventory and organize Stock Room weekly.
- Order and stock office breakroom and printed supplies as needed.
- Vendor price comparisons every 612 months.
- Update and distribute weekly Call Reports and Sales Reports.
- Review Salesmens Expense Reports weekly
- Update and distribute employee phone list.
- Maintain an up to date directory for Switchboard Alaska.
- Upload and distribute pictures for Rental Department.
- Log rental fuel
- Print & Fold Rental Rates sheets for the rental counter.
- Create scan sort and file various files and certificates.
- Assist Sales Parts Rental Service and Accounting personnel as needed.
- Send out fed ex pouches
- Update and maintain receptionist policies and procedures as needed.
- Other duties as assigned.
Core Competencies
- Communication Proficiency
- Time Management
- Organized
Education and Experience
- High School Diploma
- One year of clerical experience
Physical Requirements
This is largely a sedentary role requiring use of typical office equipment such as a computer laptop and cell phone. Most work is completed in an office environment. This position will require walking standing bending and occasionally lifting up to 25lbs.
Job Type: Full Time NonExempt
Schedule:
- 8hour shift
- Monday to Friday
We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.
Employment Type
Full-Time
