Accounts Payable Clerk

Job Description

Job Title:Accounts Payable Clerk

Department: Business Office

Reports To: Comptroller

FLSA Status: Nonexempt

Prepared By:HR

SUMMARY

Compiles and maintains verified accounts payable records. Reconciles statements and issues payment to vendors.

ESSENTIAL DUTIES

Essential Duties include the following. Other duties may be assigned.

• Checks all vouchers and obtains appropriate payment approval.
• Prepares accounts payable checks.
• Posts all open items in accounts payable on a daily basis.
• Prints all accounts payable reports and maintains all accounts payable files.
• Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.
• Reconciles cash schedule.
• Maintains petty cash system.
• Communicates cash requirements for payable dates to the office manager.
• Audits freight bills against freight inquiries.
• Analyzes vendor accounts.
• Provides title clerk with information on all purchased vehicles for title list.
• Answers all vendor inquiries.
• Reconciles bank balances on a daily basis.
• Reconciles time cards prepares work sheets for the office manager and posts payroll on a weekly basis.
• Posts flat rate flag sheets on a weekly basis.
• Assists in monthly closings.
• Prepares analysis of accounts as required.
• Assists with accounts receivable and special projects as necessary.
• Maintains a professional appearance and a neat work area.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and one to two years related experience at an automotive dealership in an accounts payable capacity. Proficient in Excel Word and Outlook. Proficient in ten key by touch. Comprehends basic accounting principles of credits and debits.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in oneonone and small group situations to customers clients and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add and subtract two digit numbers and to multiply and divide with 10s and 100s. Ability to perform these operations using units of American money. Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals on an adding machine. Ability to compute percentage rates and commissions on an adding machine.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Ability to pay close attention to detail when conducting all essential duties.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; stand; bend; use hands to finger handle and feel; talk and hear; and reach with hands and arms. Specific vision abilities required by this job include close vision depth perception and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Northside Auto Group is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status sexual orientation or gender identity. If you need a reasonable accommodation for any part of the employment process please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a casebycase basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email.