Secretary
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Salary Not Disclosed
1 Vacancy
Job Description
Title:
SecretaryProject Secretary
Mandatory requirements:
- B. Sc. Eng from an accredited college or university.
- Minimum 35 years experience in the field of big Engineering and / or Construction Projects (Oil / Gas or Infrastructural)
- Excellent Administration and Coordination Skills
- Independent working style well organized upon assigned tasks
- Proactive and Service Mind
- Excellent organizational and coordination skills
- Friendly and polite appearance customer focused behaviour
- Ability to work under time pressure and meet tight deadlines
- Detailed oriented meeting high quality standards in performing all activities
- Excellent in English language
- Excellent in application of Microsoft Office Program especially Word Excel PowerPoint etc.
- Capable to manage scans copies faxes phone systems internet activities
- Team player
Primary Objectives Project Secretary (48 Hours Per Week 5 Working Days Per Week)
- Handling all project secretarial tasks to support the Project Manager and / or Project Engineer and project teams in execution of multiple engineering and construction projects of different sizes and complexity
- Dealing with related departments according to the project requirement (e.g. Project Control Contracts Engineering Construction QHSE Human Resources Senior Management Departments)
- Dealing with clients and other 3rd party business partners like clients contractors vendors consultants authorities etc.
- Preparation and filing (paper and electronically) of project management technical safety quality and commercially related documents such as correspondence reports minutes of meetings contractual documents etc.
- Set up and maintaining documentation / filing logs
- Management and order stationary as well as office tools and equipment
- Arranging meetings including technical equipment for conferences and presentations
- Arranging business trips.
- Following up all tasks and assigned action lists
- Living companys business and safety culture / adherence to companys safety policies and procedures
Employment Type
Full-Time
