Sr Office Assistant
Sr Office Assistant
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Job Alert
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$ 4033 - 5364
1 Vacancy
Job Description
The salary for this position is $4033 to $5364 monthly.
Thurston County Human Resources Department is seeking an experienced motivated and enthusiastic fulltime Senior Office Assistant who is dependable discreet willing to work in an office setting and enjoys providing service to customers.
Essential functions may include but are not limited to the following:
- Act as the first point of contact for employees and visitors to the Human Resources department.
- Welcome and assist visitors ensuring they feel comfortable and informed.
- Answer department phones promptly and efficiently routing them to the appropriate division. Answer routine questions and respond to voicemails and email inquiries.
- Receive all department invoices for payment. Review for completeness assign funding codes track and record transactions. Perform account receivables tasks.
- Scan (Laserfiche) files and perform records management (both electronic and paper) of department records to include archiving records.
- Maintain inventory and order all department office supplies.
- Perform document filing and organize records and files accurately.
- Retrieve process and distribute mail.
- Provide administrative support to training and risk divisions to include email monitoring.
- Track new employee data for onboard training and orientation.
- Serve as the office emergency coordinator for drills and emergency issues.
- Manage conference room calendars and set appointments to avoid scheduling conflicts.
- Organize and maintain current information on the Human Resources intranet site.
- May serve as backup to the HR Assistant if needed.
Employees in this classification work under general supervision and will report to the Executive Assistant.
To view the full job classification click here:Senior Office Assistant.
WORKING CONDITIONS:
- Work Environment Duties are performed in a quiet office setting in Olympia Washington primarily sitting at a front reception desk. This is an inoffice position.
- Schedule Monday Friday 7:30 a.m. to 4:00 p.m. Workload demands may occasionally require work outside the assigned work hours.
- Travel Requirements Occasional travel may be required to attend meetings or trainings.
- Customer Interactions Daily interaction through phone inperson and video (Teams/Zoom) with Thurston County staff and public.
WHO WE ARE:
Thurston County Human Resources located in Olympia Washington is deeply committed to our county employees all 1300 of them. Employees from all backgrounds experiences and education work to deliver topnotch services to the citizens of Thurston County. While our employees are serving the community we at Human Resources are behind the scenes providing unwavering support to our talented workforce in areas of benefits classification and compensation employment law compliance labor relations recruitment risk management and safety training and organizational development.
Thurston County values the diversity of the people it hires and serves. Inclusion to us means fostering a workplace in which individual differences are recognized appreciated and responded to in ways that fully develop and utilize each persons talents and strengths. We are dedicated to recruiting and developing a talented workforce from various cultures lifestyles backgrounds and perspectives who are committed to our vision and core values.Thurston County Racial Equity and Inclusion Webpage
WHAT WE OFFER OUR EMPLOYEES:
- WorkLife Balance: We are committed to ensure that our staff experience the reward of public service while also sustaining a routine that suits each individuals lifestyle.
- Plan For Your Future: As a member of our team you will enjoy great employee benefits including a retirement plan pretax savings accounts as well as comprehensive health care and dental/vision care for you and your family. Please visitThurston County Employee Benefit Plansfor more information.
- Paid Leave:Fulltime regular employees earn paid vacation in addition to paidholidays.
- Robust Training Program:Employees are encouraged to attend County paid training to help them further their career learn new skill sets and stay on top of emerging trends in our industry. We also encourage our staff to participate in professional organizations and attend conferences.
- Flexible Work Schedules:Some options that employees may take advantage of include alternative or compressed schedules and/or remote working.
- Deferred Compensation:The County offers 3 voluntary deferred compensation plans for employees who would like to set aside additional deferred tax dollars into a retirement savings plan.
- Flexible Spending Account (FSA):Employees can take advantage of Section 125 flexible spending accounts for outofpocket health care and daycare expenses with pretax dollars.
- Public Service Loan Forgiveness:This is a federal program which allows fulltime public service employees who have made qualifying payments for certain loans to get their student loans repaid.Public Service Loan Forgiveness Program
Why youll love it here:Thurston County is located between Seattle and Portland in Western Washingtons South Puget Sound Region. Perched in between the mountains and the ocean the area boasts the perfect blend of yearround outdoor activities including boating hiking skiing and more. The region is also home to the state capitol city of Olympia known for its many restaurants microbreweries coffee shops farmers markets kids activities history and art events. Discover more about life in Thurston County at.
Message to potential applicants:We understand that some potential applicants are less likely to apply for jobs unless they believe they meet every one of the functions or skills listed in a job description. We are most interested in finding the best candidate for the job and we understand that may be someone who will learn some of these skills on the job. If you are interested in this position and meet the minimum qualifications we encourage you to go ahead and apply! Feel free to think about how you will bring your own set of skills to the role and tell us about the potential that you hold.
QUALIFICATIONS:
- High School Diploma or GED.
- Two years experience in an office environment with responsibility for performing a full range of senior level office support tasks including experience providing information and assistance to the general public.
- Ability to type at a minimum of 55 wpm (higher levels may be required for specified positions.)
- Ability to fully utilize the personal computer and related software programs.
DESIRED SKILLS:
- Punctual and consistent attendance.
- Attentive to details.
- Skill in drafting editing and finalizing written documents.
- Ability to keep information confidential.
- Ability to learn quickly and apply good judgment.
- Ability to organize and document information.
- Ability to communicate clearly and concisely both verbally and in writing.
- Ability to prioritize multitask and complete tasks effectively with minimal errors.
- Ability to identify problems and propose solutions.
- Microsoft Office (Outlook Excel Word Teams etc.) knowledge and experience.
OTHER POSITION RELATED INFORMATION:
Questions about this recruitment Please contact Kimberly Grable Executive Assistant
This position is:
- Not represented by a Union
- Eligible for benefits
- Eligible for overtime under the Fair Labor Standards Act (FLSA)
Items required for consideration:
- Application
- Letter of Interest
Please note: Information in this announcement is subject to change without notice at any time during the length of the job advertisement.
THURSTON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
Thurston County is committed to provide equal opportunity to all persons seeking or having access to its employment services and activities which is free from restriction based on race sex marital status color creed or religion national origin age sexual orientation including gender expression or identity pregnancy status as an honorably discharged veteran or military status genetic information or the presence of any sensory mental or physical disability unless based upon bona fide occupational qualifications. Applicants with disabilities who need accommodation with the application or selection process should contact Thurston Countys Human Resources at (360). Those who are deaf deafblind hard of hearing or speech impaired may use the statewide relay system to reach Thurston County offices and departments to conduct their business telephonically. Relay users can simply dial 711 (or) to connect with Washington Relay.
Required Experience:
Senior IC
Employment Type
Full-Time
