Events Administration and Finance Manager
Events Administration and Finance Manager
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Job Description
About Rice:
Boasting a 300acre treelined campus in Houston Texas Rice University is ranked among the nations top 20 universities by U.S. News & World Report. Rice has a 6to1 undergraduate studenttofaculty ratio and a residential college system which supports students intellectually emotionally and culturally through social events intramural sports student plays lectures series courses and student government. Developing closeknit diverse college communities is a strong campus tradition which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rices culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name RICE Responsibility Integrity Community and Excellence.
Position Summary:
The events administration and finance manager provides financial and administrative operations direction for campus and community engagement and conference are the lead administrative contact for solving complexproject management problems collaborative partnerships and relationships to ensure the operations administration and financial needs of the department are are responsible for processing all incoming and outgoing correspondence file maintenance and archival scheduling meetings for the senior director and supervising the daytoday operations of the senior directors office. The administration and finance manageroversees approval of all financial documents and transactions (including purchasing card and travel) and budget ensuring compliance with university policy and procedure.
Hybrid position:This position is offered as a hybrid role combining both inoffice and remote work to provide flexibility and support work includes 4 days in the office and 1 day remote. PerRice policy 440 work arrangements may be subject to change.
Hiring Range: Salary commensurate with experience and qualifications. This is an exempt (salaried) position under FLSA and is not eligible for overtime.
Minimum Requirements:
- Bachelors degree
- Four yearsofrelated administration and finance professional experience.
- In lieu of the experience requirement additional related education above and beyond what is required may be substituted on an equivalent yearforyear basis.
- Skills
- Demonstrated ability to apply financial and analytical skills based on a firm
understanding of the mission strategy and operating principles for the department of campus events unit.
- Demonstrated ability to work effectively with individuals representing a broad range of skills. Able to influence people solve problems trouble shoot think creatively and resolve conflicts building partnerships and cross functional teams and collaborative relationships.
- Demonstrated expertise in financial and budget planning and forecasting.
- Excellent interpersonal project management verbal and written communication skills including presentation.
- Excellent proficiency in Microsoft Office Suite and other business support resources.
Preferences:
- Five plus years of related professional experience in administration finance and events management.
Essential Functions:
- Responsible for processing of all incoming and outgoing correspondence file maintenance and archival scheduling meetings for the senior director and supervise the daytoday operations of the senior directors office which could involve managing personnel.
- Function as events lead approving or oversees approval of all financial documents and transactions purchasing expenditures (including purchasing card and
travel) and budget; ensures compliance with policy and procedure as well as
guidelines upholding accounting standards to ensure the needs of the division are met.
- Compose edit type and distribute correspondence representing senior director at various meetings when called upon.
- Work in collaboration with both internal and external contacts to providing excellent event project management including oral and written communication along with presentations.
- Advises senior management on programmatic and policy development to ensure success.
- Oversees allocation of financial resources including researching monitoring and tracking all budgetary expenditures and strategic plans.
- Research and prepare various reports as required by management.
- Performs all other duties as assigned.
Rice University HR Benefits: Mission and Values:Mission and Values Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race color religion age sex sexual orientation gender identity national or ethnic origin genetic information disability or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process please contact Rice Universitys Disability Resource Center ator for support.
If you have any additional questions please email us at. Thank you for your interest in employment with Rice University.
Required Experience:
Manager
Employment Type
Full-Time
