Assistant Manager - Payroll

When you join Hines you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence earning us a spot on Fast Companys esteemed annual list of the Worlds Most Innovative Companies as well as recognition as one of U.S. News & World Reports Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

As a Payroll Assistant Manager with Hines you will be responsible for ensuring accuracy of payroll including payments to employees tax withholding and other deduction withholding. Responsibilities include but are not limited to:

• Validate payroll liability payments (taxes garnishments and payroll accounting) to minimize variances and ensure proper remittance.
• Set up new state jurisdictions for withholding unemployment and local taxes.
• Research tax notices and communicate with ADP.
• Review SUI rates.
• Oversee payroll process and accounting reconciliation.
• Settlement of weekly and biweekly payrolls.
• Create and review Canada semimonthly US weekly and biweekly payroll wires for funding.
• Validate payroll tax schedules after weekly biweekly and semimonthly payroll confirmation.
• Research/resolve payroll liability variances and other payroll related issues.
• Audit pay and maintenance input information.
• Process quarterend and yearend processing.
• Serve as backup for Payroll Processor and Manager.
• Maintain strict confidentiality.

Minimum Requirements include:

• Bachelors degree in business accounting or related field.
• Three or more years payroll experience.
• Three or more years multi state tax experience.
• Intermediate knowledge of Excel.
• Workday payroll processing experience.
• Excellent written and verbal communication skills.
• Ability to apply principles of rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to exchange ideas information and opinions with others to arrive jointly at decisions conclusions or solutions.
• Ability to perform statistical analysis and integrate analysis of data to discover facts and/or develop knowledge concepts or interpretations.
• Ability to handle pressure set priorities for workload meet deadlines and manage multiple tasks.
• Ability to analyze and interpret numerical data.
• Ability to interact with all levels of personnel in a professional and courteous manner.
• Ability to interpret responsibilities and possess initiative and willingness to assume additional responsibilities.
• Ability to work collaboratively with coworkers and maintain a cooperative productive atmosphere.
• Ability to edit reports and correspondence for proper format punctuation spelling and grammar.
• Proficient in Excel.
• Indoors 100%.
• Operate personal computer and other office equipment.
• Work overtime as business needs deem appropriate.

At Hines we strive for excellence as a leading global real estate investment manager driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion of assets across such property types as living office retail mixeduse logistics and life science projects all designed to enhance value connection and inspiration. Our strategic approach integrates local expertise with global knowledge taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices we recognize that the true driving force behind Hines success is our 5000 dedicated employees in 30 countries who draw on our 65year history to build the world forward. This is why we prioritize investing in our people offering comprehensive training competitive compensation robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team we cultivate an inclusive environment where everyone including our clients can thrive.

Hines is proud to be named to Fast Companys prestigious annual list of the Worlds Most Innovative Companies for 2024. Includes both the global Hines organization and RIA AUM as of December 31 2023.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.