Special Event Manager and SAMS Liaison, Full Time

• Partner to establish short and longterm goals and strategies to produce events and projects
• Schedule coordinate and support benefit and stewardship events as directed
• Assist in developing timelines agendas budgets and event logistics for all assigned events
• Manage all eventrelated database duties for special events
• Work with Board and volunteer committees and museum staff to conceptualize develop and manage events
• Coordinate and monitor event attendance including reservations acknowledgement letters and seating
• Support SAMs travel program as directed
• Attend and support all assigned events
• Research and coordinate vendors professional services and logistics for events as assigned
• Support board meetings and annual board retreat dinner logistics
• Create agendas and materials for event committee meetings
• Assist with management of department events calendar
• Advance and onsite coordination of SAM event volunteers
• Manage event marketing initiatives and guest communications
• Manage event expense budget and tracking

• Manage the SAMS volunteer committee and act as their primary liaison with the museum
• Represent the museum and attend offsite SAMS Executive Committee and General Membership monthly meetings
• In coordination with the SAMS Committee coordinate the SAMS annual fundraising and programming events including the Fall Fundraiser Annual Luncheon Holiday Luncheon and Spring Fundraiser
• Keep the SAMS Committee updated on SAM programs exhibitions and events
• Facilitate SAMS crossfunctional needs
• Steward individual SAMS members to deepen engagement

• Contribute to an institutional focus of delivering exceptional welcoming and inclusive customer servicecreating positive meaningful experiences for all visitors every time
• Participate in institutional learning opportunities to grow our collective understanding and integration of antiracism cultural competency and equity values into SAMs work

• Bachelors degree in liberal arts marketing arts business administration or equivalent combination of education and experience
• 4 years experience as in event planning and execution in a nonprofit fundraising environment
• Experience providing work direction to volunteers and staff
• Knowledge of events best practices and the ability to deliver superior events
• Proven success in building strong and lasting relationships
• Knowledge of project budgeting development and monitoring
• Demonstrated ability to establish and maintain effective relationships with Board members donors executives management employees and supporters
• Proactive strategic and professionalverbal and written communication with an ability to tailor communications according to audience
• Ability to motivate teams and simultaneously manage several projects
• Successfully assess priorities and work well with deadlines exceptional time management problem solving and analytical skills
• Exercise discretion in maintaining confidentiality of sensitive information
• Proficiency in Microsoft Office Suite Zoom Asana Slack and internetbased research
• Ability to learn the museums event software and CRM software tools
• Ability to pass and maintain security background check clearance

• Knowledge of the local events community
• Proficiency with Tessitura
• Proficiency with Momentus software

Celebrating difference. At Seattle Art Museum our members visitors and local community come from all walks of life and so do our employees volunteers and interns. The plurality of our identities and experiences strengthens our mission: connecting art to life. Our mission and vision call us to be responsive to a multitude of cultural contexts and lived experiences and as such our Strategic Plan directly addresses the role art plays in empowering and elevating social justice movements and promoting structural change to further equity in our society. SAM is particularly dedicated to racial equity in the workplace because we know that people of color are the most impacted when it comes to both historical and present inequities. We know that equity is not a single fixed destination its ongoing reckoning. As SAM continually strives to be a more inclusive and equitable workplace we are particularly interested in engaging with those who have been historically underrepresented in the museum field. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we celebrate difference.

SAM is an equal opportunity employer. We are an equal opportunity employer and consider qualified applicants for employment without regard to race color creed religion national origin age sex (including pregnancy childbirth or related medical conditions) marital status ancestry sensory physical or mental disability genetic information military or veteran status gender identity or expression sexual orientation citizenship or immigration status or other applicable legally protected characteristic. If you need assistance applying for a role due to a disability or additional need please let us know at The Seattle Art Museum will consider reasonable accommodations for all employees with disabilities to perform the essential functions/duties of the role. If you need an accommodation during the application or interview process please contact For candidates we ask that if possible you wait until youre invited to a screen online technical assessment or interview before requesting an accommodation.

We encourage you to apply. We are dedicated to building a diverse workplace and a sense of belonging for each and every employee because we know our organization is at its best when we include celebrate and embrace difference. We encourage you to submit an application even if your experience doesnt feel like a 100% match with the position. We know applying for a job can be intimidating and research tells us that womxn and folks of color are less likely to apply if they dont see themselves meeting or exceeding every single qualification listed. We encourage you to apply even if you feel unsure about whether you meet every requirement in this job post. You could very well be a great fit for this role or others.

Requirements for employment. In order to be employed by the Seattle Art Museum you must reside in the state of Washington. Employment at SAM is contingent upon successful clearing and maintenance of clearance in both a federal and state criminal background check.

Want to learn more If you havent already check out our Careers page for more on working at SAM.

Though wed love to be able to reply to every question that crosses our desk due to the high volume of applications we receive our HR team is unfortunately unable to offer a response to inquiries requesting search status updates inquiries about hiring timeline or requests to be put in touch with directly with the Hiring Team. If your experiences and capabilities are well suited to an open role our Recruiter or the Hiring Manager will reach out directly to schedule an interview. Thanks for your understanding!