Project Coordinator - Facilities
Project Coordinator - Facilities
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Job Description
Union: NonUnion
Number of vacancies: 1
Site: Toronto Western Hospital
Department: FMPRO (Facilities Management Planning Redevelopment & Operations)
Reports to: Project Manager
Hours: 37.5 hrs. /week
Shifts: MonFri 08:0016:00
Status: Permanent FullTime
Closing Date: May 21 2025
Please note: This job posting is being reposted. If you applied to the previous posting you will not need to reapply to be considered.
Job Summary:
As an integral member of the FMPRO Department the PROJECT COORDINATOR works as part of a team and coordinates capital project activities under the direction of the Project Manager and Project Planner FMPRO Planning and Integration.
The Project Coordinator will be a highly organized individual with background and experience with supporting healthcare capital projects especially MOHLTC capital projects including the maintaining of project schedules creating and editing deliverables and managing risks communications and reporting updates to stakeholders at various levels. The individual in this role will be a clear communicator and skilled writer and will be comfortable creating writing and editing proposals and presentations. This role will work closely with the Project Manager and Project Planner.
Responsibilities:
- Provide project management daytoday support to the Project Manager and Project Planner.
- Coordinating construction projects playing a key role in assessing client requirements to ensure the efficient utilization of manpower supplies utilities and equipment in a cost effective manner while providing quality delivery of projects for the benefit of all patients staff and visitors at the Hospital
- Develop and use standard tools and processes established in the organization such as Microsoft Office Templates in Excel Word and PowerPoint and the use of eBuilder Project Management software.
- Supervising the various tradesmen providing different elements of building services including architectural plumbing electrical etc.
- Oversee and support all aspects of projects including planning coordination tracking evaluation and budget management.
- Preparation and maintenance of project documentation including proposals project plans budgets meeting agendas documents and decks.
- Monitor and report on progress risks and issues associated with the project to all stakeholders and escalate as appropriate.
- Provide strategies for risk mitigation and resolution where appropriate.
- Working in compliance of the Occupational Health & Safety Act and its regulations reporting hazards deficiencies and contraventions of the Act in a timely manner
- Engage and communicate with stakeholders on an ongoing basis and ensure changing resource and project requirements are met and understood.
- Schedules meetings with multiple stakeholders with complex calendars and manages meeting calendars and meeting resources
- Performing crossfunctional and/or other duties consistent with the job classification as assigned or requested
Qualifications :
- At minimum a completion of a 3year community college diploma program in electronics mechanical or HVAC Civil Engineering/Construction Technology or completion of an apprenticeship program as an electrician industrial mechanical etc. or recognized equivalent required
- Minimum 3 years related practical experience with significant exposure to plant equipment maintenance required.
- Experience within a unionized hospital environment preferred
- Certified in WHMIS safety training.
- RPA CPM CFM or SMA preferred
- Ability to read/write understand and communicate in English.
- Ability to read and interpret engineering and Architectural drawings.
- Knowledge of Codes Regulations WHMIS OHSA Hospital Policies.
Knowledge of financial management procedures. - Excellent interpersonal and customer service skills. Must be able to implement beneficial change.
- Must be capable of maintaining multiple communication channels.
- Ability to perform duties in a professional and courteous manner and produce high quality work while meeting deadlines in accordance to UHN standards.
- Exercise initiative and good judgment with ability to multitask.
- Compliance with confidentiality requirements.
- Effective organizational interpersonal and communication skills.
- Knowledge of applicable legislative UHN and/or departmental policies.
- Client service oriented with the ability to effectively work with diversity and appreciate that people with different opinions backgrounds and characteristics bring richness to the challenge or situation at hand.
Additional Information :
Why join UHN
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.
- Competitive offer packages
- Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
- A flexible work environment
- Opportunities for development and promotions within a large organization
- Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)
Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.
All applications must be submitted before the posting close date.
UHN uses email to communicate with selected candidates. Please ensure you check your email regularly.
Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.
UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.
We thank all applicants for their interest however only those selected for further consideration will be contacted.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
