Office Coordinator
Office Coordinator
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Job Description
Great Oaks Legacy Charter School is seeking a dynamic missionaligned educator to join our team as an Office Coordinator (202526).
The Office Coordinator is the first line of communication for Great Oaks Legacy Charter School students families staff and other stakeholders. They will ensure the office operates efficiently and effectively and will manage several administrative and operational duties including but not limited to those outlined below.
REPORTING RELATIONSHIPS
The Office Coordinator will be part of the schools operations team and will report to the Operations Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Communication
- Greets parents students and visitors and provides direction and assistance.
- Checks all school (telephone email and fax) messages and responds and/or communicates messages to appropriate staff members within 24 hours.
- Composes and disseminates pertinent information to staff parents students and visitorsincluding calendars schedules special event communication etc.
- Manages the school messenger system. Acts as the first line of communication to parents concerning school closings early dismissals school events student/family surveys and other schoolwide issues as needed.
- Receives school and staff mail and distributes it to appropriate staff members.
Student Records
- Maintains student records up to date in PowerSchool. Prints and distributes student progress reports and report cards as needed.
- Maintains student attendance records in PowerSchool with attention to tracking absenteeism and tardiness. Makes calls to parents of absent students. Sends out daily Absentee Report and Updated Report to staff. Owns weekly Attendance Team Meetings and associated reporting.
- Retrieves student records from previous schools. Responds to requests from parents and other schools for student records and transfers.
Enrollment
- Supports with student registration and reenrollment; updating student enrollment information and communicating to families as needed.
- Manages and tracks receipt of student enrollment documents. Contacts parents as needed.
- Maintains student files and contacts parents as needed for additional information.
- Receives and processes new student enrollment applications. Responds to requests for waitlist information.
- Communicates with incoming families on a consistent basis to maintain relationships
- Participate in canvassing efforts alongside designated schoolbased staff on assigned days to build community partnerships promote GOLCS and assist GOLCS in having a community presence.
General Operations
- Assists with setup organization and coordination of resources for school events and meetings
- Informs the appropriate Operations Team member of all general supply needs on a weekly and proactive basis
- Receives deliveries and checks for accuracy. Assists with supply inventory and communicates needs to appropriate Operations Team member.
- Maintains student transportation information including busing information and bus ticket distribution process.
- Performs basic first aid when nurse is not available which may include supporting with the wellness screening process.
- Supports meal distribution and technology distribution process when needed.
- Assist with Network based projects and initiatives.
- Additional responsibilities as assigned by your supervisor or Network Operations.
QUALIFICATIONS:
- Belief that all students have what it takes to be successful.
- Relentless work ethic.
- Strong interpersonal skills and ability to build relationships and establish a good rapport with parents and other stakeholders.
- Minimum of one year of administrative experience preferably in a nonprofit or urban school setting.
- Demonstrated proficiency in Microsoft Office Excel PowerPoint and Word
- Strong written and verbal communication skills.
- Superb organizational skills and the ability to multitask in a highpaced environment.
- Bachelors degree from a competitive college or university required.
- Ability to multitask effectively and adhere to deadlines and requirements.
- Flexibility to work in an everchanging environment and perform tasks and projects for multiple campuses.
COMPENSATION & BENEFITS
Great Oaks Legacy Charter School offers competitive salaries commensurate with experience and acomprehensive benefits package including:
- Robust medical dental and vision insurance plans w/ comprehensive network coverage.
- Up to $5250 per year in tax exempt student loan and tuition reimbursement.
- Reimbursements for external professional development aligned to your role.
- Wellness reimbursements including gym memberships spa services and more.
- Online counseling services for staff and their dependents via toprated therapy app.
- Pretax state pension plan benefit w/ addl. options available via voluntary retirement plans.
- Pretax dependent care health and transit flexible spending plans available.
- Convenient health screening and telemedicine support via VitalCheck Wellness platform.
ABOUT GREAT OAKS LEGACY CHARTER SCHOOL
The Great Oaks Legacy Charter School is a highperforming innovative charter public school in Newark NJ serving students from PreK to 12th grade on campuses across the city of Newark. Our mission is to prepare Newarks students for success in college and beyond.
Our model is based on the following guiding principles that guide our work daily
- Creating acommunitythat is built upon genuine and meaningful relationships.GOLCS staff rate our commitment to students as the #1 reason they teach/work at our schools.
- Being surgical in our approach todifferentiationof instruction and support for all students and team members.Our students receive daily tutoring embedded into their school schedule facilitated by our AmeriCorps team members. Staff members receive individualized coaching and support in their roles.
- Setting and exceedinghigh expectationsfor academic growth and character development for all students in preparation for success in college and beyond.Currently the historical college matriculation rate for GOLCS is 79% nearly twice the national average for economically underrepresented students.
DIVERSITY EQUITY INCLUSION & ACCESSIBILITY
GOLCS is committed to building a talented team that reflects the diverse backgrounds and experiences of our students. Furthermore we believe that racial justice and equity is critical to our mission of preparing students for success in college and beyond. We strive to be an organization that is diverse equitable inclusive and elevates our student voices in preparing them for life and college.
GOLCS VACCINATION POLICY & COMMITMENT TO SAFETY
Great Oaks Legacy Charter School is committed to ensuring healthy and safe working and learning environments and maintaining our educational commitment to GOLCS students and families with minimal disruption to instruction. With this in mind as of October 2021 Great Oaks Legacy requires vaccination against COVID19 for all employees. Candidates who would like to apply for a reasonable accommodation from this policy based on a qualifying disability or sincerely held religious belief should reach out tofor more information.
EQUAL OPPORTUNITY EMPLOYMENT
Great Oaks Legacy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
Required Experience:
IC
Employment Type
Full-Time
