Senior Supervisor, Administration
Senior Supervisor, Administration
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 93933 - 114179
1 Vacancy
Job Description
Our diverse and inclusive workforce of more than 7000 employees play a key role in the success of San Jos the heart of the Silicon Valley. All City of San Jos employees work together as one team to make San Jos a vibrant innovative and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations including quality and excellent customer service and hereto learn more about San Jos.
The City of San Jos is an equal opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran statusor any other consideration made unlawful under any federal state or local laws. The City of San Jos is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at711 (TTY) or via email at .
About the Department
The Housing Departments mission is to strengthen and revitalize our community through housing and neighborhood investment.
Since the Department was established in 1987 it has been a leader in affordable housing financing. It has provided funding that has helped create more than 21000 new housing opportunities for San Jos residents. The Housing Department has an operating budget of approximately $19 million and 112 employees. The Housing Department is committed to creating and supporting a diverse work environment with a staff that values inclusion.
Position Duties
The Housing Department is currently seeking to fill a fulltime Senior Supervisor Administration position. Reporting to the Director the position oversees the administration of the executive administrative and clerical staff ensuring efficient daily operations and communication in support to the Directors Office which includes the Director three Deputy Directors the Assistant to the Director the Senior Supervisor Administration and the Administrative Assistant. The Senior Supervisor Administration has frequent interactions with other City departments and the City Managers and Mayors Office.
Strong organizational communication and customer service skills are essential to support the efficient operation of the executive office.
Responsibilities include but are not limited to:
- Supervise daytoday operations of the executive administrative and clerical team.
- Maintain a high level of professionalism and confidentiality and appropriately handle sensitive information.
- Prioritize and assign work conduct performance evaluations and ensure staff are trained.
- Make hiring and promotion recommendations and any other recommendations related to the change in status of employees.
- Coordinate schedules manage correspondence and prepare a variety of documents.
- May represent the Department and City at committees meetings conferences and other related events.
- Interpret City or departmental ordinances regulations or policies as required for the completion of tasks.
- Work with a variety of agencies other departments and the public to research and communicate information.
- Handle complex or difficult situations encountered by administrative and clerical staff.
- Utilize a wide variety of computer applications such as MS Word Excel Outlook Teams and Zoom.
SALARY
Senior Supervisor Administration: $93933.84 $114179.52 annually
This salary range includes an approximate five percent (5%) ongoing nonpensionable compensation. Actual salary shall be determined by the final candidates qualifications and experience.
Minimum Qualifications
Education: Two (2) years of undergraduate course work from an accredited college or university (equivalent to at least 60 semester units or 90 quarter units)
Experience: Four (4) years of experience in varied office clerical work. The four years of experience must include two years of experience at the level of Senior Office Specialist or above including lead responsibility (must be customer service experience if supervising a clerical function involving primarily customer service).
Acceptable Substitutions: Additional experience at the level of Senior Office Specialist or above may be substituted for the education requirement on a yearforyear basis.
Other Qualifications
Competencies
The ideal candidate will possess the following competencies as demonstrated in past and current employment history.
Job Expertise Demonstrates knowledge of and experience with applicable professional/technical principles and practices Citywide and departmental procedures/policies and federal and state rules and regulations.
Communication Skills Effectively conveys information and expresses thoughts and facts clearly orally and in writing; demonstrates effective use of listening skills and displays openness to other peoples ideas and thoughts.
Computer Skills Experienced with common business computer applications including but not limited to: MS Outlook MS Word MS PowerPoint MS Access and MS Excel
Teamwork and Interpersonal Skills Develops effective relationships with coworkers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
Customer Service Demonstrates the ability to anticipate customers needs and deliver services effectively and efficiently using professional demeanor.
Supervision Sets effective long and shortterm goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decisionmaking and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
Initiative Exhibits resourceful behaviors toward meeting job objectives; anticipates problems is proactive and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.
Additional Desirable Qualifications
- Ability and experience providing administration of an executive office.
- Thorough knowledge of the Citys methods and procedures utilized in the specific area being supervised.
- Ability to handle difficult customers with poise and professionalism and resolve conflict or complaints.
- Knowledge of City departments City Council and City Managers Office.
- Knowledge of the effective uses of computer equipment databases and various software programs.
Selection Process:
The selection process will consist of an evaluation of the applicants training and experience based on the application and responses to all the job specific questions. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration.
If you have questions about the duties of this position the selection or hiring process please contact Amy Ruiz at .
Additional Information:
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.
You must answer all jobspecific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.
Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system.
This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.
Required Experience:
Manager
Employment Type
Full-Time
