Catering Coordinator - Dining Services
Catering Coordinator - Dining Services
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Salary Not Disclosed
1 Vacancy
Job Description
Department: Food Service
Supervisor: Food Service Director
Location: UST Campus
The University of St. Thomas () a private Catholic university committed to the liberal arts and to the religious and intellectual tradition of Catholic higher education is seeking a Chef Manager.
Purpose:
As a Catering Coordinator you will hold duties related to sales/marketing administration and coordination for on and off premise catering events. The position entails a need for excellent attention to detail and communication skills; ability to multitask on a variety of projects simultaneously accurate distribution of pertinent information both internally to all departments as well as to clients and related vendors
Essential duties and Responsibilities:
Inputs and maintains all reserve data for all events including inquiries tentative and definite.
Details function sheets with equipment needs and rental orders.
Creates captains packets for each event including staff sheets equipment pulls beverage pulls signage expo sheets etc. as needed and assures that captains are in receipt of packet.
Creates buffet signage and printed menus as required for each event.
Assembles and performs upkeep of organized event files including all correspondence orders invoices payments proposals function sheets etc.
Processes certificate of insurance requests.
Intakes inquiries including all pertinent event information client contact date time format number of guests location etc.
Prepares proposals for events and submits staff requisitions.
Supports sales initiatives through research marketing interface communications and sourcing
Works with marketing department on materials and promotions.
Assists with client walkthroughs of venue spaces and provides onsite sales representation at events as scheduled.
Receives and processes all deposits.
Reviews reserve financial entry to assure accurately forecasted and communicates with accounting on any needs clarification etc.
Prepares final event invoicing and expense reports on a monthly basis.
Assists in scheduling meetings appointments travel etc.
Performs other duties as assigned.
Qualifications:
Experience in dining catering and/or events.
Experience in restaurants hotels corporate dining education military health care and/or food service operations.
Must be able to work a flexible schedule as the business denignds.
Excellent communication customer service and organization skills.
Proficient computer skills including MS Office products including Word Excel Power Outlook.
Bachelors degree in Hospitality or Marketing is preferred
Required Experience:
IC
Employment Type
Full-Time
