Executive Assistant
Executive Assistant
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$ 60900 - 88000
1 Vacancy
Job Description
Experity is the leading software and services company for ondemand healthcare in the U.S. We provide software solutions that remove complexities and simplify operations for 5700 urgent care clinics across the country. We create maintain and support products to facilitate the complete ondemand healthcare experience: from patients finding clinics and making appointments to checking in to clinical documentation and to the final bill paid by the patient. Our team is committed to changing healthcare for the better by innovating and revolutionizing ondemand healthcare for millions of patients across the country.
Experity offers the following:
- Benefits Comprehensive coverage starts first day of employment and includes Medical Dental/Orthodontia and Vision.
- Ownership All Team Members are eligible for synthetic ownership in Experity upon one year of employment with real financial rewards when the company is successful!
- Employee Assistance Program This robust program includes counseling legal resolution financial education pet adoption assistance identity theft and fraud resolution and so much more.
- Flexibility Experity is committed to helping team members face the demands of juggling work family and liferelated issues by offering flexible work scheduling to manage your worklife balance.
- Paid Time Off (PTO) Experity offers a generous PTO plan and increases with milestones to ensure our Team Members have time to recharge relax and spend time with loved ones.
- Career Development Experity maintains a learning program foundation for the company that allows Team Members to explore their potential and achieve their career goals.
- Team Building We bring our Team Members together when we can to strengthen the team build relationships and have fun! We even have a family company picnic and a holiday party.
- Total Compensation Competitive pay quarterly bonuses and a 401(k) retirement plan with an employer match to help you save for your future and ensure that you can retire with financial security.
Job Type: Full time
Compensation: Budgeted between $60900 and $88000 dependent upon years of experience.
Responsibilities:
- Maintain executives calendar as well as the senior leaders / directors (as assigned) within the department and use judgement to maximize time; manage multiple calendars of appointment by coordinating and arranging meetings preparing agendas taking notes at meetings and distributing the notes to designated individuals.
- Email correspondence draft letters and answer phones for executive staff.
- Run interference between executives and team members.
- Handle and coordinate team onsites offsites and all other Experity related events.
- Complete projects and special assignments as assigned.
- Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive.
- Complete a wide variety of administrative tasks for executive and their department including but not limited to arranging travel plans itineraries and agendas; completing expense reports and department expense management; and running or compiling reports on a scheduled basis.
- Maintain superior public relations with business associates and clients.
- Assist with presentations to existing clients prospective clients and other industryrelated seminars.
- Ensure the effective delivery of outgoing mails messenger deliveries overnight deliveries and facsimiles in a welltimed manner.
- Track and follow up on deliverables of the executive and department senior leaders/directors.
- Maintain discretion and confidentiality in conversations with stakeholders.
- Oversee general administrative office functions to include ordering supplies reporting building issues and working with facility vendors.
- Be intuitive to the needs of your executive/senior leaders have a passion for going above and beyond and leave a positive impression on internal and external customers. Work with other support staff to ensure coordination between departments/areas.
- Assemble files and documents; assure files are complete and orderly.
- Assists in scheduling of seminars industry dinners or luncheons and other functions as requested.
- Demonstrate continuous effort to improve operations decrease turnaround time streamline work processes and work cooperatively with staff to provide quality service.
- Other duties as assigned.
Travel:
- Ability to travel as needed.
Education:
- Bachelors degree or equivalent combination of education and experience.
Experience:
- Five years of administrative support experience.
- Three years of business experience.
- Proficient computer skills including Microsoft Word Excel PowerPoint and Outlook.
Preferred:
- Administrative assistant certification.
- Background working in a healthcare or technology organization.
- Experience working directly with CSuite.
Every team member exhibits our core values:
- Team First
- Lift Others Up
- Share Openly
- Set and Crush Goals
- Delight the Client
Employment Type
Full-Time
