Payroll Consultant
Payroll Consultant
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Job Description
Role purpose
This role will be responsible for the creation and implementation of lean transactional payroll operations and for the running of payroll operations activities in the region its compliance efficiency and accuracy. This will include designing tools processes and procedures to manage a methodical payroll administration leveraging MyHR and ensuring successful partnering and integration with other platforms. The key focus is to review analyse recommend and drive regional payroll operational and administrative models ensuring excellent implementation in the deployment of payroll operational process and procedures. The role requires a systematic integrated approach with a focus on continuous improvement.
Main accountabilities include but not limited to:
Leadership & Management
- Setting up and managing an efficient and effective payroll operations function.
- Support in the alignment of processes and platforms to achieve integration to other HR and nonHR processes and platforms.
- Support the continuous improvement of processes for better faster and more customer focussed payroll operations.
- Implement the regional payroll operations strategy including review of existing delivery model and practices to ensure compliance efficiency and accuracy.
Relationship & Stakeholder Management
- Collaborate with the People function to ensure a seamless employee experience from hire to retire.
Work in conjunction with the MSP to:
- Review employee data (new hires changes additional earnings) from MyHR to inform payroll run(s) and preempt any issue if any. In some countries data may come from multiple sources which will need to be reconciled.
- Complete payroll calculations manually (through excel templates) or through a payroll system.
- Make contributions to statutory bodies (pension social security particularly).
- Ensure system generated pay slips are distributed to employees accurately and on a timely manner.
- Consolidate payroll register report and other payroll related reports and seek appropriate vetting and approvals for payroll processing.
- Prepare all journals and accruals related to payroll in the countries allocated to this role.
- Liaise with the respective government statutory bodies for matters related to statutory or government reporting.
- Ensure accurate timely payment and compliance with all statutory requirements. This will include notifying finance on fund allocation.
- Ensure the preparation of annual tax reporting is accurate and timely.
- Ensure proper documentation and compliance for internal controls and audits.
- Ensure timely processing of final settlement for leavers.
- Ensure accurate processing of overtime payments and reimbursements.
- Ensure timely processing of Purchase Request (PR) and Purchase Orders (PO) for HR related vendor payments i.e. medical insurance medical claims payroll vendor fees etc.
Case Management
- Attend to employee enquiries on payroll related issues via case management platform.
- Timely management of queries respond daily to queries via C4C (case management ticketing system) in line with Service Level Agreements.
- Strive to understand stakeholder queries and resolve tickets in a customer centric manner.
Records Management
- Maintain rigorous filing of all payroll related documentations (payslips and payroll reports especially).
- Archive/ Destroy payroll records in line with data protection policies and practices in the country.
- Support audits where required.
Service Improvement
- Support continuous improvement initiatives.
- Approach issues and roadblocks with a continuous improvement mindset.
- Contribute to outsourcing projects particularly at the stage of transition into business as usual.
Role specific knowledge and experience
Minimum/essential
- Experience of delivering HR operations as part of a geographically dispersed team
- Experience and understanding of core HR policies and processes
- Experience of working with an outsourced service provider or internal equivalent
Desirable
- Experience of delivering HR operations across multiple geographies
- Experience of working with SAP Success Factors
Professional Qualification and Certification
Professional HR or tax/payroll qualification
Language Requirements
The British Council systems and global processes operate in English. Written and verbal proficiency in English is required
For detailed Role Profile and any questions please reach out to
British CouncilPay Band: 6
Location:Kyiv Ukraine
Contract type: Indefinite Contract
Closing Date: 18 May 2025 22:59 UK time/ 23:59 South Africa time
This role is open for applications from employees who are currently located and have the right to work in Ukraine. The successful candidate will remain in their current location/entity.
You must have the legal right to work in the Ukraine at the time of application as there is no relocation or sponsorship support.
British Council supports working in new ways such as hybrid working subject to full approval by line management and conditional upon our ability to provide the appropriate level of service. This may not be appropriate for all roles but can be explored at interview.
Required Experience:
Contract
Employment Type
Full Time
