Senior Accounting Specialist, Office for Advancement
Senior Accounting Specialist, Office for Advancement
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1 Vacancy
Job Description
Compensation
$38908.00 AnnualJob Description Summary
The application deadline for this position is 11:59pm EST on May 19 2025.The Office for Advancement provides leadership and coordination in developing activities and external support associated with gifts to enhance student recruitment/retention and create institutional impacts through philanthropic support. This includes cultivating philanthropic partnerships and individual giving; planning and directing fundraising campaigns; promoting annual giving; planning and coordinating comprehensive and capital campaigns; coordinating planned and deferred gifts; promoting employee and Alumni stewardship; and facilitating donor recognition events. Additionally the Office for Advancement provides administrative support to the Foundation which encourages and sustains longterm relationships with compassionate alumni friends and businesses with generous hearts. SFs generous donors support the mission and vision of the college and as such bring about tranSFormational change throughout our communities.
The Senior Accounting Specialist is responsible for maintaining the financial records of the Advancement Office and SF Foundation by computing classifying and accurately recording daytoday transactions. This position performs and verifies the accuracy of other employees data entries information and helps to ensure compliance with federal state and college rules procedures and regulations in order to maintain the fiscal reporting integrity of the Foundation.
Job Description
Responsibilities and Duties Include:
Monitors and reconciles daily monthly and/or yearly Foundation records related to various internal and external accounts including Foundations bank accounts.
Maintains complete accurate and uptodate reporting of programs including budget revenue and expense reports for supervisor review.
Maintains complete accurate and uptodate fundraising and campaign reports and updates the donor management system.
Prepares various reports for review by supervisor.
Processes accounts receivables and payables including incoming payments using accounting software in compliance with financial policies and procedures; completes other related banking tasks such as making deposits and online banking.
Prepares invoices and purchase orders for the Foundation when needed.
Assists with identifying requests for funds from various departments by reviewing their program accounts.
Utilizes computer programs for reporting tracking and monitoring transactions; monitors the return of funds and recommends account adjustments as needed.
Prepares schedules and reports for annual audit and tax return preparer.
Gathers and organizes fund availability information for the Foundations scholarship awards.
Coordinates with supervisor or other designee on various initiatives including improving and streamlining functions processes and reports.
Provides support for meetings and events hosted by the Foundation and/or the Advancement Office.
Complies with all published College Rules procedures guidelines and laws/regulations governing public employees including but not limited to those related to document retention and destruction FERPA and confidentiality.
Strictly honors the privacy and security of student records and other sensitive information according to appropriate state federal and college regulations policies and procedures.
Provide service excellence through courteous informed accessible and professional engagement.
Perform other duties as assigned.
Reports to: Comptroller Foundation
QUALIFICATIONS
Required: An associates degree with four (4) years of experience or a combination of education and/or experience equal to six (6) years.
Additional Requirements: A criminal background check will be conducted.
General Knowledge Skills and Abilities
Ability to work successfully in a multicultural environment.
Adaptability to Change able to be flexible and supportive able to positively and proactively assimilate change in rapid growth environment.
Analytical Aptitude & Problem Solving able to analyze information problems situations practices and/or procedures collect and interpret data reason logically establish facts identify and define existing and potential issues recognize the interrelationships among elements draw valid conclusions develop recommendations as well as alternative courses of action select appropriate course follow up and evaluate.
Communication able to effectively communicate in a professional diplomatic empathetic and tactful manner using preferred method and level as applicable to the job.
Critical Thinking & Judgement able to make wellreasoned sensible and timely decisions based on careful objective review and informed analysis of available information considerations and other factors.
Customer Service ability to respond promptly and courteously to all questions from students and faculty demonstrating patience and persistence when helping students with little or no computer skills.
Ethics able to demonstrate integrity professionalism civility and a high degree of ethics in all jobrelated actions.
Organization & Time Management able to plan schedule and organize tasks related to the job to achieve goals within or ahead of established time frames.
Problem Solving proven skills in identifying issues determining their cause developing creative solutions and following through with implementing resolutions.
Relationship Management able to personally provide high level of interactive service to others building relationships and addressing identified needs.
Results Orientation proven ability to set and exceed established targets.
Systems & Software proficient level of knowledge of Microsoft Office and/or relevant position software programs.
Detail Oriented Proven accuracy and attention to detail.
Multitask Ability to expeditiously organize coordinate manage prioritize and perform multiple tasks simultaneously to swiftly assess a situation determine a logical course of action and apply the appropriate response.
Application Process: All applicants must submit a completed online SF application a letter of intent an uptodate resume/curriculum vitae and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes official transcripts are required prior to any offer of employment being made.
If you are a retiree of the Florida Retirement System (FRS) please check with the FRS on how your current benefits will be affected if you are reemployed with the State of Florida. Your current retirement benefits may be canceled suspended or deemed ineligible depending upon the date of your retirement.
Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in denied the benefits of or subject to discrimination in any college program or activity based on: their race ethnicity national origin color religion age disability sex pregnancy status gender identity sexual orientation marital status genetic information political opinions or affiliations or veteran status. This commitment applies to employees volunteers students and to the extent possible to third parties applicants for admission applicants for employment and the general public. regarding nondiscrimination policies or concerns about discrimination or harassment including concerns about sexual harassment or sexual violence under Title IX should be directed to:
Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.
Required Experience:
Senior IC
Employment Type
Full-Time
