Office Manager
Office Manager
Posted on :
08-05-2025
Employer Active
1 Vacancy
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Job Description
Office Manager (Onsite) Miami FL
Be the Heart of a FastPaced PeopleFirst HighPerforming Workplace!
Are you an organized customerfocused professional who loves keeping office operations running smoothlyWere looking for an exceptional Office Manager to be the heartbeat of a dynamic supportive familyrun organization based in Miami.
If youre ready to grow your career in a company that values relationships professionalism and fun we want to hear from you!
Job Details
- Job Type: Fulltime
- Location: Fully onsite Miami FL
- Industry: Technology Security
Our client is a leading security technology integrator serving toptier clients across the United States Canada and Latin America. They specialize in delivering advanced security solutions to ultrahighend luxury retailers Fortune 500 companies government buildings and educational institutions. They blend cuttingedge innovation with a peoplefirst culture that values relationships professionalism and teamwork. As a proud familyowned business they treat employees like family and foster a supportive environment built on trust and collaboration combining hard work with a bit of fun along the way.
About the Role
In this critical role you will be the first point of contact for visitors and clients delivering exceptional customer service while ensuring smooth administrative operations and supporting the leadership team. Reporting to the VP and General Manager you will independently oversee office activities with no direct reports.
Why Youll Love This Opportunity
- Enjoy a friendly professional office environment with fun team celebrations and events.
- Work with industryleading clients across luxury government and corporate sectors.
- Competitive salary and benefits.
- Be part of a familyoriented supportive company culture.
- Worklife balance supported through paid time off and a respectful office culture.
What Youll Be Doing
As the Office Manager you will:
- Handle customers emails and inquiries delivering a highend customer service experience to all clients and vendors.
- Manage office operations fostering a positive professional and efficient environment while maintaining compliance with established policies and procedures.
- Onboard new subcontractors and update and manage related contracts and documentation.
- Administer and maintain company contracts and insurance policies including Auto General Liability and Workers Compensation ensuring timely renewals and compliance.
- Organize and maintain filing systems (physical and digital) and office supplies.
- Lead the organization of office events company functions and trade shows.
- Provide administrative support to the operations and leadership teams.
- Arrange and coordinate travel arrangements for the leadership team.
- Maintain confidentiality while handling sensitive client information.
What You ll Bring to the Team
We are looking for a detailoriented and customerfocused professional with the following qualifications:
- Diploma or Associate Degree in Administration Human Resources or a related field.
- Three years of experience in office administration customer service or HR roles.
- High proficiency in Microsoft Office Suite (Outlook Dropbox Teams Excel PowerPoint SharePoint) and experience working with Quickbooks Online.
- Professional and courteous demeanor focused on fostering positive client interactions.
- Outstanding customer service and relationshipbuilding skills with strong written and verbal communication proficiencies.
- Exceptional organizational decisionmaking and time management abilities.
- Problemsolving capabilities with a proactive mindset.
- Ability to excel independently with little supervision.
- Bilingual (Spanish) essential for serving our diverse client base.
- Experience in the Electronic Security industry is a plus.
- Background and credit checks are required prior to employment.
- Must be comfortable working in a fastpaced dynamic environment where priorities may shift.
- Ability to attend offsite events if needed.
Work Environment & Physical Requirements
- This role requires prolonged periods of sitting at a desk and working on a computer.
- Ability to lift up to 20 lbs occasionally.
Benefits Youll Receive
- $50000 $60000 per year. Baes on experience/qualifications.
- Comprehensive benefits package (details to be provided upon hiring).
- Paid time off (PTO).
- Opportunities for professional growth and development within the company.
- Discounted home security monitoring services.
- Fun office events and celebrations.
What to Expect During the Recruitment Process
At ezHIRE we believe in making the hiring experience as smooth transparent and respectful as possible. Here s what you can expect:
- Preliminary Questionnaire: Complete a short questionnaire to help us learn more about your background and experience.
- Screening call 1015 minutes): Prescreening call to qualify candidates.
- SelfPaced Video Interview 15 30 minutes): Qualified candidates will be invited to complete a flexible video interview at their convenience.
- Interview with Hiring Manager 30 60 minutes): Shortlisted candidates will meet with the Hiring Manager and team either in person or via Zoom.
- Executive Interview 10 15 minutes if applicable): Top final candidates may be invited for a brief conversation with the executive leadership team.
- Background checks: This will be performed on selected candidates.
About ezHIRE
At ezHIRE we connect top talent with outstanding organizations. We are proud to partner with employers who are committed to creating professional respectful and rewarding work environments.
Ready to Apply
Submit your resume today and let ezHIRE help you take the next step in your career!
Employment Type
Full Time
Key Skills
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