SPARES COORDINATOR

JOB TITLE: SPARES COORDINATOR

About This Job:

QSourcing Limited trading as QSourcing Servtec is a man power management solutions firm operating in the East African Region in the countries of Uganda Kenya Tanzania Rwanda and South Sudan. On behalf of our client we are looking for a competent skilled and experienced Spares Coordinator to work in Kenya.

Job Summary

The overall purpose of this role is to manage the inventory sourcing and availability of critical spare parts tools and equipment required for the efficient operation and maintenance of the dairy processing plant. The role ensures that all technical spares are properly tracked stored and issued promptly through SAP to minimize machine downtime and maintain optimal plant performance.

DUTIES & RESPONSIBILITIES:

Maintain an uptodate inventory of all technical spare parts tools and critical machine components in SAP.

Identify source and procure quality spares parts and tools from approved suppliers while ensuring cost efficiency and quality standards.

Coordinate the receipt inspection storage and issuance of technical spares and parts through SAP.

Support maintenance and production teams by ensuring the right spares are available at the right time to minimize downtime.

Maintain an organized and clearly labeled spares store ensuring proper cataloging shelving and storage based on type criticality and usage frequency.

Monitor spare parts usage trends and prepare reorder plans in SAP to avoid stock outs of critical items.

Conduct periodic physical stock counts and reconcile variances with SAP system reports.

Work closely with maintenance teams to understand equipment technical requirements and plan for longlead spare parts proactively.

Ensure all obsolete slowmoving or redundant spares are identified recorded in SAP and recommendations for disposal or alternative use are made.

Support the Factory Manager and Maintenance Supervisor with technical insights regarding equipment spare parts specifications and compatibility.

Maintain proper records of spare parts warranties and follow up on claims or replacements with suppliers when needed.

Raise material requisitions purchase orders and spare parts procurement documentation accurately and timely in SAP.

Observe and enforce strict compliance to health safety and environmental standards within the stores area.

Attend meetings and training sessions as required.

Any other responsibilities that may be assigned to the jobholder by the supervisor from time to time.

KNOWLEDGE SKILLS AND EXPERIENCE:

Diploma in Mechanical Engineering Mechatronics Industrial Engineering Electrical Engineering or a related technical field.

Specialized training or certification in Inventory Management Stores Management or SAP system usage.

Minimum of 2 years handson experience in a manufacturing environment managing technical stores or engineering spares.

Mandatory knowledge and working experience with SAP ERP system (Materials Management and/or Plant Maintenance modules).

Strong knowledge of mechanical and electrical spare parts tools and technical equipment.

Proficiency in SAP system for inventory management (Material Creation Goods Receipt Issuance Stock Monitoring Reporting).

Ability to read and interpret equipment manuals technical drawings and spare parts catalogues.

Inventory management skills and experience with ERP stock control systems (SAP MM/PM).

Good negotiation and sourcing skills for spares procurement.

Analytical thinking and problemsolving ability.

Strong organization skills and attention to detail.

Ability to work independently and prioritize workload.

Good communication and teamwork skills.

Strong computer literacy (MS Excel SAP Inventory Databases).

Awareness of safety quality and regulatory requirements.

Ability to work under pressure with minimal supervision and meet deadlines

Analytical thinking and problemsolving skills

Application procedure

Interested and qualified applicants should submit their applications through the link below.

Note:

Only shortlisted applicants will be contacted.

QSOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

Requirements

Diploma in Mechanical Engineering Mechatronics Industrial Engineering Electrical Engineering or a related technical field.

Specialized training or certification in Inventory Management Stores Management or SAP system usage.

Minimum of 2 years handson experience in a manufacturing environment managing technical stores or engineering spares.

Mandatory knowledge and working experience with SAP ERP system (Materials Management and/or Plant Maintenance modules).

Strong knowledge of mechanical and electrical spare parts tools and technical equipment.

Proficiency in SAP system for inventory management (Material Creation Goods Receipt Issuance Stock Monitoring Reporting).

Ability to read and interpret equipment manuals technical drawings and spare parts catalogues.

Inventory management skills and experience with ERP stock control systems (SAP MM/PM).

Good negotiation and sourcing skills for spares procurement.

Analytical thinking and problemsolving ability.

Strong organization skills and attention to detail.

Ability to work independently and prioritize workload.

Good communication and teamwork skills.

Strong computer literacy (MS Excel SAP Inventory Databases).

Awareness of safety quality and regulatory requirements.