Administrative Analyst (Permits and Taxes)

The Finance Departments Revenue Division Permits and Taxes team is hiring an Administrative Analyst. This position focuses on revenue compliance and monitoring of several City tax and fee programs under general supervision and collaboration with the teams Program Specialist. The responsibilities of this position include research related to various industries related to the Citys revenue programs data analysis report preparation and significant involvement with the Citys Cannabis Business Operations Tax (CBOT) as this position serves as the primary point of contact for the CBOT. Additionally this position will support the Permits and Taxes team in various other capacities including analysis of the Business Operations Tax maintenance of various special business permit programs and assistance with the teams tax and cashiering application.

The ideal candidate will have experience in the administration of governmental taxes and fee programs and will have substantial research analytical and reporting skills. Additionally the ideal candidate will be a strong communicator a team player familiar with municipal taxes fees and standard tax audit processes and able to multitask independently. Advanced proficiency in Microsoft Excel spreadsheets and tax applications as well as a general understanding of financial statements and accounting is highly desired.

• Performs professional analytical and technical work in the formulation and administration of department or division budgets development and management of grants and contracts management of department level procurement or coordination of personnel functions.
• Performs research and analysis in the development of program or project activities including program compliance and eligibility regulatory issues and funding requirements.
• Compiles and analyzes data and makes recommendations on the formulation of policy procedures staffing and organizational changes; conducts surveys and performs research and statistical analysis on administrative fiscal personnel or operational problems.
• Compiles materials and assists in the preparation of programrelated grants budgets reports manuals and publications; coordinates procurement activities and related support functions for a program or project.
• Analyzes information for preparation of grants contracts and agreements; assists in negotiating terms; implements monitors and prepares reports on conduct and performance; prepares statistical data and graphs.
• Performs research and prepares studies as required; conducts surveys compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities.
• Participates and assists in the design implementation and installation of new and revised programs systems procedures methods of operation and forms.
• Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets reports manuals and publications.
• Coordinates departmental activities and programs with other City departments and divisions and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers.
• Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints.
• Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups.
• Prepares oral reports; makes oral presentations to a variety of City and departmental committees.
• May train staff as assigned.
• Provides exceptional customer service to those contacted in the course of work.
• Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification.

Knowledge of:

• Principles and practices of personnel administration.
• Principles and practices of organization and public administration.
• Principles and practices of program management analysis and coordination.
• Principles and practices of program performance measurement systems analysis and statistical measurement.
• Research techniques methods and procedures and basic methods of statistical analysis.
• Principles methods and practices of municipal finance budgeting and accounting.
• Principles methods and practices of procurement contracting and grant writing.
• Methods of reporting information.
• Applicable Federal State and local laws and regulations.

• Providing customer service including dealing with people in sensitive situations and problem resolution.
• Making presentations and conducting meetings.
• Use of computers computer applications and software.

• Interpret and apply rules regulations laws ordinances and policies.
• Communicate effectively both orally and in writing.
• Administer assigned program responsibilities.
• Collect and analyze data and make sound recommendations.
• Review organizational and administrative problems; recommend and implement appropriate courses of action.
• Establish and maintain effective working relationships with employees the general public and others contacted in the course of work.
• Review and analyze organizational and administrative problems; recommend and implement effective courses of action.
• Interpret laws rules regulations policies and procedures and make appropriate decisions.
• Meet multiple deadlines.

• Auditing principles.
• Basic methods of statistical analysis.
• Procurement contracting or grant writing.