Executive Assistant to the Superintendent â Level 2 - Temporary FT - Catholic Education Centre, Brantford (1.0 FTE)
Executive Assistant to the Superintendent â Level 2 - Temporary FT - Catholic Education Centre, Brantford (1.0 FTE)
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Job Description
Executive Assistant to the Superintendent Level 2
Reports to: Superintendent of Education Family of Schools Mental Health and Wellbeing;
Location: Central Offices of the Board
Works a regular thirtyfive hour 35 hours per week Monday to Friday 12 months
PREREQUISITES FOR POSITION:
- Successful completion of a twoyear postsecondary program in secretarial studies or office administration.
- A minimum of five years experience providing executive level support.
- Advanced abilities in a computerized environment utilizing word processing spreadsheets internet virtual meeting environments and communication and other office equipment.
- Strong interpersonal skills with ability to function effectively with administrators managers staff parents outside agencies community partners and others.
- Superior verbal and written communication skills with the ability to handle complaints take initiative to problem solve and provide procedural direction.
- Review confidential and/or sensitive correspondence and other inquiries to ascertain critical issues and refer to the appropriate department for resolution.
- Demonstrated ability to function effectively in a fastpaced office environment with excellent organizational and time management skills and the ability to prioritize tasks.
- Exceptional scheduling abilities with calendar projects committee meetings and other similar ability to maintain discretion with confidential information handle difficult and sensitive situations.
- Previous experience drafting correspondence preparing reports and policies and documentation regarding confidential matters.
- Working knowledge of Board policies and procedures.
- Working knowledge of relevant legislation (Education Act and Regulations).
KEY JOB REQUIREMENTS:
- Provide administrative support for the Superintendents responsible for Family of Schools as well as the Mental Health and Wellbeing Strategy and Student Support Services Supervised Alternative Learning Alternative Education as well as other portfolio areas. Support could include personal reception scheduling and organizing meetings appointments conferences etc. utilizing appropriate computer software and preparing agendas correspondence and reports.
- Prepare agendas and minutes for meetings as required.
- Ensure all applicable reports are prepared for the Board of Trustees. Log standard periodic board reports and bring forward at appropriate times.
- Ensure all applicable reports are completed and submitted to the Ministry of Education according to the timelines set by the Ministry of Education.
- Draft appropriate correspondence and prepare reports documentation etc. as required.
- Develop and implement a course of action to inquiries from all staff union partners community members and parents.
- Prepare correspondence for approval by the Superintendent with respect to performance management discipline contract negotiations grievances and arbitrations surplus and redundancy and personal employee matters.
- Maintain schedule of projects/activities/meetings/process related to items such as performance management and other similar personal employee matters.
- Handle complaints problem solve and provide solutions in accordance with established procedures within responsibility and relay inquiries to appropriate administrative personnel.
- During the Superintendents absence and use initiative and judgement regarding matters requiring immediate attention and seek advice appropriately.
- Maintain files portfolio responsibilities as well as Ministry of Education reports.
- Research policies and other reports including the research of information from other boards the Ministry of Education etc. as required and prepare summaries or reports.
- Assist with the preparation and monthly monitoring of the Superintendents Budgets TPAs and other sources of funding.
- Attend meetings as requested to take minutes/notes and prepare followup schedule.
- Other duties as assigned.
About Us:
As a Catholic Learning Community the Brant Haldimand Norfolk Catholic District School Board provides faith formation and academic excellence which enables our graduates to live a life of love and service in Christ. The Brant Haldimand Norfolk Catholic District School Board provides a Christcentered education to approximately 12000 students within 28 elementary schools 3 secondary schools and a multisite Alternative Education school and 3 administrative offices.
The Board currently employs over 1500 permanent staff and approximately 350 casual and occasional staff which includes teachers who are supported by a team of consultants principals and administrators and nonacademic staff who work to ensure the best possible facilities supports and resources are available to our students and the system. The Board encompasses the broad geographical area of the City of Brantford and the counties of Brant Haldimand and Norfolk. We are located approximately one hour west of Toronto one hour east of London and one hour south of KitchenerWaterloo.
Applications along with your resume and other supporting documents must be submitted through Apply to Education .
Applications must include:
- Cover Letter
- Resume
Equity Diversity and Inclusion Statement
The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living learning and work in pursuit of our values we seek members who will work respectfully and constructively with differences and across the district in actualizing the Boards MultiYear Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve.
Accessibility and Accommodation Statement
We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted candidates will be provided with an overview of the various elements of the hiring you requireaccommodation for reasons of disability in the application or interview process please email your request toin advance of any part of the process. All information received relating to a candidates required accommodation will be addressed confidentially by Human Resource Services.
We thank all applicants for their interest however only those considered for an interview will be contacted.
Carol Luciani Michael McDonald
Chair of the Board Director of Education & Secretary
BRANT HALDIMAND NORFOLKCATHOLIC DISTRICT SCHOOL BOARD
Excellence in Learning Living in Christ
322 Fairview Drive P.O. Box 217 Brantford ON N3T 5M8
T:E:
Employment Type
Full-Time
